Director, Facilities Maintenance

The Director Facilities Maintenance is responsible for oversight of the daytoday facilities maintenance management contracted services and workplace safety and compliance of the Fluegel Alumni Center (FAC) the Naval Academy Alumni Association and Foundation (AA&F)s new 70000 square foot mixed office and events facility.

The Director Facilities Maintenance reports directly to the Executive Director Events and Facilities of the FAC. The Director ensures that the FAC facility and physical infrastructure is effectively maintained to the high standards expected of our Naval Academy Alumni and is compliant with all codes and regulations including local and Department of Defense/Department of the Navy regulations as applicable. The Director leads a team of onsite and contracted facilities management personnel and collaborates with internal stakeholders vendors and business partners. This is an exempt position.

Key Responsibilities

Strategic Facilities Management

• Develop and implement longterm facilities maintenance and CAPEX spending strategies in alignment with organizational goals and objectives.
• Manage the facilities maintenance budget and contracted services ensuring costeffective measures and identifying opportunities for cost reduction without sacrificing quality or safety.
• Oversee space planning office layouts furniture and other facility related projects.
• Oversee space planning office layouts furniture and other facilitiesrelated projects.

Maintenance Operations

• Manage the maintenance readiness of the Alumni Center to support AA&F staff operations and events. Ensure all building systems (HVAC access and security electrical plumbing lighting etc.) are functioning efficiently and in compliance with local and national codes.
• Establish and maintain regular maintenance schedules preventive maintenance plans and emergency response procedures.
• Manage daytoday maintenance and cleaning schedules addressing urgent issues and resolving facilityrelated concerns quickly and effectively.
• Oversee attic stock and back of house and lowerlevel storage and equipment spaces.
  • Work with Director of Operations building engineer cleaning contractor and other contract vendors to coordinate the scheduling of maintenance and cleaning services and deconflict with scheduled events and activities.
  • In coordination with the Executive Director FAC serve as liaison with the Naval Academy and NSA Annapolis installation for emergency management of the Fluegel Alumni Center as a NonFederal Entity (NFE) lessee located on installation property. When required represent the AA&F in all installation antiterrorism/force protection emergency management/destructive weather planning meetings.
  • Maintain AA&F operating licenses and food health and safety certifications and inspections as required.
  • Ensure employees receive initial and periodic training in fire procedures/egress active shooter and destructive weather scenarios as well as automated external defibrillator (AED) usage.

Budget and Financial Management

• Develop and manage the annual facilities budget including maintenance repairs upgrades and capital expenditures. Hold periodic budget reviews with the Executive Director and Director of Operations to ensure budgets are properly supported and executed.
• Monitor costs and track spending to stay within budget while ensuring quality outcomes.
• Identify and pursue costsaving opportunities without compromising on quality or operational needs.
• Manage the submission and payment of all bills and invoices for maintenance and contract services.

Health and Safety Compliance

• Ensure facility compliance with health safety environmental and fire safety regulations and standards.
• Implement safety protocols for employees visitors and vendors/contractors within the facility. Maintain and update the facilitys Emergency Action Plan.
• Conduct regular inspections to identify potential hazards and implement corrective actions as needed.

Vendor and Contractor Management

• Manage relationships with external vendors and contractors for maintenance repair and other facilitiesrelated services.
• Negotiate contracts and monitor performance to ensure service level agreements are met.
• Monitor and evaluate vendor performance to ensure costeffectiveness quality and compliance with organizational standards.

Event Support

• Periodically be available for evening and weekend support regarding building issues and large events.

Qualifications:

• Overall: Strong commitment to the mission of the Naval Academy Alumni Association and Foundation and our core values: Integrity Respect Teamwork Service and Growth.
• Education: Bachelors degree in Facilities Management Commercial Real Estate Management Engineering Business Administration or a related field is highly desired.
• Experience: Proven experience in commercial real estate management facilities management or related career paths.
• Skills:
  • Strong organizational and project management skills.
  • Leadership skills and the ability to motivate and effectively guide a diverse maintenance team of employees contractors and vendors.
  • Excellent teamwork and interpersonal skills.
  • Proficiency in using Building Automation Systems lighting control systems security camera and access control technologies and other building management systems.
  • Proficiency in the use of Microsoft Teams and Office.
• Physical Requirements: Ability to conduct inspections and walk through facilities potentially lifting up to 40 pounds.
• Background Check: Ability to pass background security check and access the Naval Academy/NSA Annapolis installation.

The Director Facilities Maintenance is an essential part of our Alumni Association and alumni community directly supporting the growth and success of our alumni engagement efforts. The position requires a customerfocused orientation determined to deliver the highest quality facility experience at the FAC to our alumni and guests.

Required Experience:

Director