Program Grant Manager
Program Grant Manager
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$ 70140 - 112236
1 Vacancy
Job Description
Department Information
This position is open only to Colorado state residents.This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.Our Mission Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.Our Vision Creating safer and more resilient communities across Colorado.Our Core Values Unity Honor ServiceCDPS commits to cultivating an equitable diverse and inclusive work environment. We ensure that we recruit retain and promote engaged employees. Our approach to diversity is simple its about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex not an initiative. Our strength is ourpromise to be inclusive with intentional strategies to welcome and uplift our employees to thrive while building a more equitable workplace.
Why I love My Jobat CDPSAt CDPS we nurture an employeecentric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched BenefitsWe highly value work life balance and offer excellent worklife programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and longterm disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (CSEAP) is available in every region of the state. It is our effort to support the wellbeing of employees and the workplace. EAPs provide shortterm counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global University.
Description of Job
- ABOUT THE WORK UNIT
The Office of Adult and Juvenile Justice Assistance (OAJJA) administers federal and state criminal and juvenile justice funding programs and provides staffing support to the Justice Assistance Grant (JAG) Board and the Juvenile Justice and Delinquency Prevention (JJDP) Council. In addition OAJJA staff are actively involved in policy initiatives intended to improve the criminal and juvenile justice systems. The Governorappointed Juvenile Justice and Delinquency Prevention (JJDP) Council establishes funding priorities for the funding from the OJJDP and serves in an advisory capacity to the Governor and State legislature as well as state agencies on juvenile justice and delinquency prevention matters. Similar to the JJDP Council the Governorappointed Justice Assistance Grant (JAG) Board establishes funding priorities for the Justice Assistance Grant and serves in an advisory capacity to the Governor and State legislature as well as state agencies on criminal justice matters.
The OAJJA administers federal grants under the Department of Justice to address and support criminal and juvenile justice programs initiatives and system improvement efforts. The two grants from the federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) which are administered through OAJJA include the Formula (Title II) Grant which provides dollars to state and local entities to assist in efforts designed to enhance or respond to a variety of juvenile justice and delinquency issues from prevention through aftercare. In the 2019 legislative session the Colorado General Assembly appropriated $3.5 million in funding to DCJ for reestablishing the Juvenile Diversion program. Per Colorado Statute the goal of diversion is to prevent further involvement of juveniles in the formal justice system (191103(44) C.R.S.). OAJJA also administers the Justice Assistance Grant (JAG) the Project Safe Neighborhood Program (PSN) and the John R Justice Program from the federal Bureau of Justice Assistance the National Criminal History Improvement Program (NCHIP) available through the federal Bureau of Justice Statistics and the Paul Coverdell Forensic Science Improvement Grant Program available through the National Institute of Justice which focuses on improving the quality and timeliness of forensic science activities within the state and supports lab accreditation and reduction of backlogs and turnaround times for forensic examination activities. The statefunded BodyWorn Camera Grant Program was established for the purchase of bodyworn cameras for associated data retention and management costs and for training for law enforcement officers in their use.
The unit staff conduct statewide activities including but not limited to development and/or implementation of public policy and guidelines for the implementation of effective criminal and juvenile justice programs; administration and implementation of grant management policies and rules; training of grant applicants on policies and procedures and effective grant management practices; provision of technical assistance to grantees on criminal and juvenile justice systems issues and ongoing implementation and evaluation of grant projects; monitoring of grant project performance and data collection and reporting to the legislature the general public and the federal government. The Office of Adult and Juvenile Justice Assistance (OAJJA) facilitates coordination between the federal state and local departments of criminal and juvenile justice including law enforcement adult and juvenile probation adult and youth corrections mental health substance abuse treatment and education on issues regarding criminal and juvenile justice system improvement and violent crime in Colorado.WORK ENVIRONMENTMonday Friday 8am5:pm (Some flexibility on schedule)
Hybrid (2 days in office/3 remote) subject to change
Up to 10% state travel for onsite monitoring and professional training
ABOUT THE POSITIONThe purpose of this position is to manage the administration of federal and state grants. This position produces the annual Application and Performance Report for assigned grants and provides guidance to respective review panels/committees regarding grant related activities. This position manages subgrants which includes site visits to ensure compliance with grant mandates and requirements. Responsibilities of this position include initiating monitoring and directing administrative aspects related to receiving disbursing monitoring audit compliance and reporting of federal and state grant programs which distribute funds throughout the state. This position interprets programmatic and financial federal and state laws and regulations to ensure compliance by subgrantees. This position reviews and approves proposals to determine funding eligibility approves cash requests authorizes or denies grant adjustments and budget modifications and drafts grant agreements and modifications to grant agreements. This position may serve as the staff liaison to the grant review panel/committee and manages the process by which they review grant applications and manages the process by which grant application appeals/reconsiderations of the advisory boards/councils decisions are made.
Key Responsibilities
Programmatic rant ManagementOngoing grant management that includes paper and onsite administrative and programmatic monitoring to determine and verify compliance with complex federal and state regulations rules procedures policies and adherence to the projects stated goals and objectives. Completes analysis to assign monitoring risk level and establishes a monitoring plan according to risk level. Conducts compliance monitoring file reviews desk and/or onsite monitoring with subgrantees to assess financial and programmatic compliance; uses creative problemsolving skills to enable programs to achieve success and comply with rules and regulations. Reviews and approves cash requests quarterly progress reports (narratives); authorizes or denies budget revisions budget extensions program modifications; drafts contract modification documents.
Anticipates needs develops strategies to address concerns recommends needed changes and provides ongoing training and technical assistance to the programs as needed and/or requested. Utilizes expertise in performance measures by reviewing data submitted by subgrantees ensuring it provides the appropriate measures to determine project success and compares reported quantitative and qualitative measures to program objectives. Provides ongoing technical assistance related to performance measures to DCJ staff review panel members and subgrantees. Develops and facilitates collaborative relationships with local state and federal agencies and advisory members in order to maintain an effective criminal justice system and efficient grant programs. Identifies and addresses or resolves politically sensitive issues regarding grant funds while representing the Division of Criminal Justice in federal state or local settings.
Grant Administrator
Interprets federal and state statutes rules and regulations related to the NCHIP Coverdell and PSN federal and other state grant funds. Composes Announcements of Funds for assigned grants based on federal and state regulations and funding committee/panel recommendations. Receives and reviews applications for compliance analyzes budgets contacts applicants for clarifying information recommends funding decisions to the Funding Review Committee/ Panel and its appropriate committees prepares content of Grant Agreement (contract) and approval letters and completes internal paperwork. Manages the process by which the Funding Review Committee/ Panel conducts application reviews makes funding recommendations and hears appeals/requests for reconsideration. Provides technical expertise in the use of DCJs grant management system and guides the board DCJ staff and subgrantees through each step of each grant lifecycle including funding contracting reporting and closeout.
Training and Technical Assistance
Develops and conducts statewide trainings for DCJs grant management system for grant management grant writing and performance measures for subgrant applicants and recipients to ensure program compliance with complex state and federal grant laws rules and regulations; provides extensive technical assistance and training during site visits with subgrantees in an effort to facilitate compliance. Conducts orientations for Funding Review Committees/ Panel members and structured trainings related to the use of DCJs grant management system and the CESF funding process. Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
NOTE: To be considered for this position you must meet the following criteria for consideration.
MINIMUM QUALIFICATIONS Proven Experience Knowledge Skills
Experience Only:
Seven (7) years of fulltime professionalexperience inprogrammatic grant management and grant administration.
OR
Education and Experience:
A Bachelors degree and three (3) years of professional experience in programmatic grant management and grant administration.
ORA Masters degree AND two(2) years ofprofessional experience in programmatic grant management and grant administration.*Note:Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.*REQUIRED SKILLSExcellent reasoning and analytical and problemsolving skills
Detailoriented and highly accurate;
Collaboration Professional enthusiastic positive attitude able to collaborate communicate and cooperate with multiple crossfunctional partners.
Execute good judgment and acumen in solving problems.
Building strong workingrelationships and responds to the needs of partners and stakeholders.
Ability to work and successfully navigate in a highly politically charged environment
- Experience working with boards and/or commissions
- Federal or state programmatic grant management
- Experience developing and providing technical assistance and training to stakeholders and grantees.
CONDITIONS OF EMPLOYMENT- Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search.
- Must be a Colorado resident at time of submitting application
- Must have a valid Colorado Drivers License
- Must be able to travel statewide for site visits (up to 10% travel)
- Must be a current permanent employee ofCDPS.
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax:. Phone:. The tenday deadline and these appeal procedures also apply to all charges of discriminationSupplemental Information
- ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at.EQUITY DIVERSITY AND INCLUSION
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our.NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you setup youremailto accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.PLEASE READ CAREFULLY RECRUITMENT TIMELINE INFORMATION- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may notbe solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Answers generated by AItools will typically be unresponsive.
- Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them.
- Military Veterans :If you are a military veteran you must submit a copy of your DD214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
- Resumes Cover Lettersor other documents submitted:WillNotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- Comparative Analysis Steps may include:
- Structured application review by a panel of SMEs
Required Experience:
Manager
Employment Type
Full-Time
