Meeting Coordinator

Founded in 1907 the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of cooperative leadership helping attorneys general respond effectively individually and collectively to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.

NAAG provides innovative legal skills training and resources to support the evolving needs of attorney general offices. NAAG delivers training courses in various formats: in person and online live and ondemand utilizing both experiential (learn bydoing) and instructional learning.

We are looking for a Meeting Coordinator to join our team to help support our programs.

The Job Brief:

The MeetingCoordinator supports the work of NAAG by coordinating all logistical aspects of assigned programs in both inperson and virtual position reports to the Director of Meetings and Events.

Travel is inherent to this position. (accounts for approximately 50% of theposition)

A Typical Day:

Programmatic

• Conductpretraining andonsitesupport/logistics for inperson programs to include oversight of hotel rooming lists meeting room setup food and beverage audio visual transportation materials name badges attendance list gifts and related duties
• Conductpretraining and live support for online programs to include oversight of attendee registration on the association management system (AMS) online platforms learning management system (LMS) setup and related duties
• Serveasdirectcontactforinperson and virtual programming maintaining a professional and courteous relationship with all internal and external personnel
• Adheretoprogrammaticandfinancialcloseoutprocedures
• Provideadministrativesupportasneededwhichmayincludeitemssuchasagendaformatting panel call schedulingand other logistical coordination
• Monitorand adhere to program budgets keeping track of all program expenses and being accountable for spending
• Assistwithtravelarrangementsofattendees speakers/faculty and staffforfacetofaceprograms as assigned
• Inputinformationforeachprogramintoorganizationwide databases including student and faculty information and postprogram evaluation results
• Coordinatewiththe communications and online learning departments
• Respondtoinquiriesbystateattorneysandcirculateinformationto Attorneys General staff as needed

• Developand coordinateinternal/externalprojects withoversightfrom theMeetings and Membership Director
• Conduct pertinent research and support projectsled byprogramcounsel
• Demonstratecoreunderstandingofpositionresponsibilities
• OthertasksasassignedbasedontheneedsoftheAssociation

Is This You

• Bachelors degree in a related field or commensurate with work experience
• 12years of professional or business experience (meeting planning experience preferred)
• Possessstronginterpersonalskillsliaisingwithinternalandexternalpersonnel
• Exercisetactanddiplomacy
• Employproblemsolving skillstomakedecisions
• Displayexcellentattentiontocustomerservicebyphoneandemail
• PossessexcellentcomputerskillsincludingexperiencewithMicrosoftOffice(PowerPointOutlookExcel(spreadsheets/SmartSheet)Word and general database knowledge
• Prioritizetasksfromdifferentfunctionalareasandteams
• Managecompetingprojectsordeadlinesatonetime
• Exhibithighlevelofprofessionalism
• Experience working in an individual contributor role as well as working in a collaborative team environment

Location:

NAAGis headquartered in Washington D.C.

Terrific Total Compensation Package:

• Salary range for this position is $47000.00$50000.00 commensurate with experience.commensurate with experience
• NAAGoffers a generous benefits package which includes paid time off health dental vision life/disability longterm care and 401k retirement plan

To Apply:

We invite you to apply today! Please click Apply below and please be sure to submit a letter of Interest and your resume. Applications received prior to May19 2025will be given priority review. Applications will be reviewed on an ongoing basis.

NAAG believes that diversity equity and inclusion are critical to our success.
We seek to recruit develop and retain the most talented people from a diverse candidate pool.