Executive Assistant - Surgical Services Administration, Full-time, Days
Executive Assistant - Surgical Services Administration, Full-time, Days
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Schedule: Monday through Friday 8:00am4:30pm 100% inperson
The Executive Assistant reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.
The Executive Assistant performs a variety of clerical secretarial and operational duties to support the efficient daytoday management and coordination of office procedures under the direction of the VP/SVP.
Responsibilities:
- Composes and types in an accurate and timely fashion correspondence memos and minutes from oral dictation record transcription shorthand or rough drafts which may be confidential.
- Manages telephone operations; answers screens and directs telephone calls.
- Receives screens distributes or files all incoming correspondence and other mail.
- Maintains a sufficient inventory of all office supplies and printed forms.
- Provides calendar management support for VP/SVP; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports the VP/SVP in preparation and distribution of materials as necessary.
- Arranges travel (transportation and/or hotel) under the direction of the VP/SVP.
- Monitors budget and general ledger detail for accuracy; identifies variances and reports them to the VP/SVP; has a complete understanding of the division and company financial policies; creates purchase orders; and processes invoices for payment against purchase orders or general expense reimbursement.
- Maintains procedure manuals; ensures appropriate communication to staff of changes in procedures.
- Utilizes advanced Microsoft Office applications to design and layout executive presentations and reports.
- Assists the VP/SVP in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests.
- Communicates (verbal and written) with a wide range of departments employees vendors and physicians; and serves as a liaison on behalf of VP/SVP to foster strong working relationships.
- Processes request for new employee office space passwords office supplies phone and voicemail mail delivery and other resources as necessary.
Additional Functions
- May support additional projects as requested by the VP/SVP
- Other duties as assigned.
Qualifications :
Required:
- Bachelors degree or equivalent relevant work experience.
- Minimum of seven to ten years secretarial/assistant experience at least three of which have been in support of senior level positions.
- Excellent Microsoft Office skills.
- Excellent interpersonal and organizational skills. Ability to work in a fastpaced confidential office.
- Must be able to follow directions independently.
Preferred:
- Healthcare experience.
Additional Information :
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial wellbeing while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
