Material Review Coordinator

About This Role:
As a Review Coordinator you will play a pivotal role in driving the material review process at the regional level and across affiliate teams. You will work closely with regional Material Owners across diverse functions external agencies and internal stakeholders to ensure seamless planning creation localization and governance of materials. Your expertise will help optimize workflows uphold compliance standards and maintain highquality processes that align with regulatory guidelines. This role involves close collaboration with crossfunctional teams including Marketing Medical Legal and Regulatory to streamline procedures and enhance operational efficiency. You will also be responsible for onboarding new team members coordinating training and ensuring all guidelines training materials and workflows are kept uptodate. As a key contributor to the governance of material review processes you will analyze performance metrics and propose improvements that drive efficiency while ensuring compliance. This position is integral to supporting Biogens international organizational goals and ensuring consistent standards across regional and affiliate operations.

What Youll Do:

• Partner with Material Owners across global regional and affiliate levels to plan future material creation reuse and localization.
• Provide expertise and guidance on correct metadata input placeholder creation and system review processes.
• Collaborate with Material Review Librarians and Veeva Vault InSCite users to support material creation and localization.
• Work with BPO and IT Support teams to propose system enhancements and actively participate in User Acceptance Testing (UAT).
• Maintain and monitor the quality of assets in Veeva Vault InSCite.
• Act as a point of contact for Material Owners and external agencies providing guidance on material creation updates reuse and localization.
• Establish process standards and oversee governance to ensure compliance across international operations.
• Align taxonomy and metadata standards across stakeholders and track KPIs to measure performance.
• Analyze process execution and provide regular updates to Commercial and Medical Ops teams suggesting improvements for efficiency.
• Ensure work instructions training materials and guidelines are uptodate and support corporate compliance.
• Coordinate onboarding and training of new team members on materials review processes and platforms like Veeva Vault InSCite.
• Ensure material review processes comply with regional and local affiliate regulations and industry codes.

Who You Are:
You are detailoriented organized and passionate about driving operational excellence. You possess strong communication and collaboration skills making you adept at building relationships across diverse teams and stakeholders. You enjoy solving complex problems and finding ways to optimize processes while ensuring compliance. You thrive in dynamic environments and can juggle multiple priorities without compromising quality. Your commitment to continuous improvement and your ability to adapt quickly to new tools and systems make you an invaluable team player.

This role is in hybrid work model. Please note that this role requires a candidate to be a holder of work permit & residency in Poland.

Qualifications :

Required Skills:

• Bachelors degree or internationally recognized qualification related to service area.
• Minimum of 2 years of experience handling material review processes for a multinational pharmaceutical company and/or creative agency.
• Proficiency in using tools such as Zinc MAPS Veeva Vault or other DAM systems for material review and content management.
• Demonstrated familiarity with metadata standards communication standards and classification systems.
• Strong computer aptitude and ability to learn new systems quickly.
• Excellent attention to detail and ability to juggle multiple projects while meeting deadlines.
• Proven ability to work in crossfunctional teams and build strong networks across organizations.
• Project management experience.
• Proficient in English; additional languages are an advantage.

Preferred Skills:

• Experience in the pharmaceutical industry.
• Shared Services/Global Business Services experience delivering relevant services to an international client base.
• Broad knowledge of library tools systems and resources within corporate organizations.

Additional Information :

About Global Business Services (GBS):

The Global Business Services (GBS) team is an organization established to transform Biogens business processes a platform to scale global operations fuel commercial growth and the innovation pipeline.  Further GBS provides added value by developing and delivering a suite of business solutions and support services that are appreciated by internal customers. GBS provides services by leveraging a global delivery model operational transparency and metrics leveraging global best practices and a serviceoriented process improvement culture.

The vision of GBS at Biogen is to be recognized as a worldclass Global Business Services organization driven by the desire for excellence in its people business solutions execution and partnerships with internal customers.

The GBS team champions building a continuous improvement culture that other parts of the organization recognize and seek out for business support.  We are a performancebased culture organization supported by tools training and welldefined accountability where people can build their career or prepare for a role in the wider business or elsewhere within GBS. We seek individuals who can enhance our team with their knowledge skills innovation collaboration and can do attitude.

About Biogen Poland: 

At our newly built centrally located Warsaw office our team supports a global organization with dedication and innovation. In this office where 31 nationalities form our community we celebrate the strength that comes from differences in backgrounds experiences and perspectives. This commitment to fostering a supportive and inclusive workplace has earned us a Great Place to Work Certificate for three consecutive years and Best Places to Work Awards in both Poland and Europe.

What drives us every day is our unique purpose working passionately to change the lives of patients affected by rare neurological diseases. If our mission resonates with your heart and career aspirations join our team.

We eagerly anticipate welcoming you to our dynamic and collaborative environment where together we make a meaningful impact on a global scale.

Why Biogen

We are a global team with a commitment to excellence and a pioneering spirit. As a midsized biotechnology company we provide the stability and resources of a wellestablished business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning growth and expanding their skills. Above all we work together to deliver lifechanging medicines with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds cultures and perspectives make us a stronger and more innovative company and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.