Middle School Administrative Assistant

Position: Middle School Administrative Assistant

Anticipated Start Date: July 1 2025

Job Description

Scope

The Middle School Administrative Assistant works efficiently and with a service oriented attitude to maintain a supportive and professional environment. The position provides support for the administration/faculty staff and the middle school receptionist.

Qualifications

The candidate shall possess characteristics that reflect:

• A strong clear Christian testimony with a mature and godly spirit
• A daily example of the highest Christian virtue both in and out of school
• Commitment to faithful attendance and support of a church whose beliefs are in agreement with the Statement of Faith for Christian Academy School System
• Agreement and belief that the Bible is the final authority concerning truth morality and the proper conduct of mankind

The ideal candidate shall possess:

• Proficiency in MS Office Suite and Google Suite
• Effective interpersonal and communication skills

Accountabilities / Responsibilities

• Serve as Middle School technology point of contact
• Maintain confidentiality of privileged information
• Ensures the receptionist job results are met
• Works with other office staff on state reporting requirements
• Provides coverage for receptionist desk during lunch breaks and busy periods
• Attends faculty meetings to record and distribute summary to administrators and absentees
• Maintains office equipment (printer copier) and orders and distributes office supplies
• Maintains the printer area: stocks paper and toner organizes printed materials to ensure confidentiality
• Demonstrates an understanding of PowerSchool and PowerGrade
• Creates and maintains all records and communication regarding student attendance: daily attendance weekly Powerschool reports daily tardy reports detention slips and parent letters as needed
• Distributes grading information to faculty and parents: progress reports and report cards
• Creates quarterly honor roll lists
• Maintains and coordinates multiple school calendars: Principal Assistant Principal room usage conferences general school calendar sports and activities
• Responsible for assigning and inventorying room keys
• Oversees all outgoing mail (labels postage summer packets back to school packets etc.)
• Oversees prompt pickup and delivery of interoffice mailings
• Receives inventories and distributes all deliveries and submits paperwork to assistant principal
• Distributes replacement textbooks and collects payment
• Creates communication to faculty students and parents: Daily Bulletin Daily School Announcements Faculty Newsletter
• Collects creates and submits Web page articles
• Updates annual handbook(s) and curriculum revisions
• Prepares school certificates and programs
• Maintains student files and permanent records
• Schedules admissions interview appointments and completes admissions letters and files
• Prepares and sends billing for the Daily Accountability Program; provides clerical support for DAP
• Assigns student lockers and maintains adequate number of locks
• Provides clerical support to school staff: photocopying filing and faxing

Outcomes

• Timely customer service response and resolution
• Accurate documentation processed

Reporting Relationship

The Middle School Administrative Assistant shall be accountable to the Middle School Principal.