Legal Financial Billing Operations

Job Description

Are You Ready to Make It Happen at Mondelz International

Join our Mission to Lead the Future of Snacking. Make It Matter.

*This role is based out of our Chicago IL location.

The Legal Financial Billing Operations role will be responsible the financial operational endtoend processes for Corporate and Legal Affairs systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing reporting and implementing improvements. Substantial interaction with IT global users of the departments matter management technology procurement Finance and outside counsel law firms.

Responsibilities:

Invoice Processing

• Process outside counsel legal and other vendor invoices. Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business

• Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues

• Monitor and reconcile invoices between ebilling and SAP systems

• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines

• Analyze rejections and/or deductions resolve issues coordinate and process revisions or adjustments

Matter and Vendor Management

• Act as the primary contact for all matter management issues with internal stakeholders law firms and vendors

• Oversee timekeeper management including new timekeeper requests and approvals

• Ensure integration development continued improvement of the Global Law Departments Matter Management and electronic billing systems and ensure compliance with the global financial and budgeting requirements

• Manage law firm and vendor onboarding process to Mondelez Internationals electronic billing and matter management system

Other

• Provide regular onboarding and frontline training and ad hoc technical support for legal technology platforms.

• Develop and maintain standard operating procedures new user training manual and reference guide user dashboards templates and a coordinated onboarding process for new law firms and vendors.

• Enforce law firm compliance with Outside Counsel Guidelines in support of overall outside counsel management.

• Coordinate and maintain the departments Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department

• Project management development of policies and procedures define reporting requirements process improvements as well as enduser training and enhance the global teams operational effectiveness and support

• Assist with the management of outside counsel and legal vendor arrangements including firm engagement retention billing performance reviews diversity and inclusion tracking and firm compliance with all internal guidelines and requirements

• Help manage and operationalize Legal team onboarding process including materials initial meetings and necessary trainings

• Special Projects

Qualifications

• Bachelors degree in business finance organizational management or another applicable area

• 5 years of experience in legal operations/financial analysis

• Advanced Excel skills (i.e. Formulas Pivot Charts Pivot Tables Formatting etc.)

• Finance Dashboards

• Legal Operations background in Corporate or Law Firm

• Possess deep understanding of accounting principles and ensuring compliance with legal billing guidelines

• Previous finance experience

• Demonstrated leadership and project management in crossfunctional projects

• Experience with electronic billing and matter management and understanding Ledes files

• Excellent analytical skills and comfort with multiple data sets with the ability to draw conclusions and make informed recommendations

• Excellent written and verbal communications skills

The base salary range for this position is $95100 to $130800; the exact salary depends on several factors such as experience skills education and budget. In addition to base salary this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.

In addition Mondelez International offers the following benefits: health insurance wellness and family support programs life and disability insurance retirement savings plans paid leave programs education related programs paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.

Business Unit Summary

The United States is the largest market in the Mondelz International family with a significant employee and manufacturing footprint. Here we produce our wellloved household favorites to provide our consumers with the right snack at the right moment made the right way. We have corporate offices sales manufacturing and distribution locations throughout the U.S. to ensure our iconic brandsincluding Oreo and Chips Ahoy! cookies Ritz Wheat Thins and Triscuit crackers and Swedish Fish and Sour Patch Kids confectionery products are close at hand for our consumers across the country.

Mondelz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran status sexual orientation gender identity gender expression genetic information or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contactfor assistance.

For more information about your Federal rights please see; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal

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