Secretary for Student Service/Guidance Departments - WMS
Secretary for Student Service/Guidance Departments - WMS
Posted on :
06-05-2025
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1 Vacancy
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Job Description
This is a 40 hour/week schoolyear position (with opportunities for summer work) for the Student Services department (504 and Special Education) the Guidance Department and the Main Office. This position is benefitseligible. This is a very busy office environment serving the students staff and the Middle School community. Knowledge of and demonstrated proficiency in Microsoft Office including Word Excel Infinite Campus and Google Docs. Strong written and verbal communication skills; judgment and initiative; excellent organizational skills; attention to detail; the aptitude to work independently and good customer service skills required. The following is a listing of some of the anticipated duties of this position. This is not an inclusive listing:Duties for the Guidance Department include: 1. Daily organization and the smooth operation of the Guidance Office.2. Make appointments for school counselors.3. Assist the school counselors and Administration in creating special projects and presentation coordination.4. Assemble materials prepare reports and submit them to the appropriate individuals in a timely manner.5. Act as a receptionist for all internal and external visitors in the Guidance Office.7. Telephone contact with parents staff and community.8. Assist with grade reporting and report card generation quarterly.9. Manage technologybased master calendar for scheduling10. Maintain school website information11. Perform other duties which may be reasonably requested by the building Administrators Student Services Director and/or Superintendent of SchoolsDuties for Student Services (Special Education and 504) include: 1. Serve as the primary contact for the Department of Student Services at Windham Middle School; receive sort and distribute the mail; respond to telephone email fax or facetoface correspondence2. Maintain professional and technical knowledge by attending educational workshops reviewing professional publications establishing professional networks and participating in professional development to stay current on special education laws and practices3. Maintain and manage student special education and 504 records4. Participate in monthly PLC meetings for Special Education secretaries5. Maintain digital and manual filing systems6. Handle sensitive information in a confidential manner7. Assist in processing records requests for students receiving special education and 504 services8. Assemble materials prepare reports and submit to the appropriate individuals in a timely manner9. Compose and prepare correspondence10. Telephone contact with parents and staff regarding students and with other schools and the central office11. Perform other duties that may be reasonably requested by the building Administrators Student Services Director and/or Superintendent of Schools
Employment Type
Full-Time
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