Payroll Specialist -
Payroll Specialist -
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Job Description
First Consideration Date: May 9 2025
*Starting Wage $37.64 $41.36/hr
Hours per Day 8.0
Days per Year 260
**Shift 7:30 AM 4:30 PM
IDENTIFYING INFORMATION
Job Title: Classification Level:
Payroll Specialist PT5
Reports to:
Payroll Supervisor
SUMMARY OF ASSIGNMENT
Under the direction of the Payroll Manager perform such duties as required to ensure proper processing of payroll maintaining controls on same and compiling required monthly/quarterly billings and reports while providing customer service within a diverse environment.
ESSENTIAL FUNCTIONS
- Perform all duties connected with processing employee pay to include calculating actual wage and applicable coding from information provided by the Human Resources Office.
- Input all online data entry into computer to include monthly pay hourly time sheets absences budget account numbers deductions and miscellaneous changes for each employee.
- Prepare monthly claim forms for District cost on medical insurance salary insurance dental insurance workers compensation and life insurance.
- Prepare monthly billings to accompany warrants on all voluntary deductions.
- Maintain correct leave balances for each employee such as vacation and sick leave.
- Verify and reconcile reports including Hours Earnings report; prepare computer reports; act as liaison with other departments/divisions in matters relating to computer systems; balance warrant register for net pay accuracy; prepare warrant register; generate additional warrants and deduction warrants.
- Assist District employees with salary and benefit inquiries.
- Distribute monthly warrants to employees via direct contact and mail.
- Maintain confidentiality and professionalism.
- Audit budget account numbers.
- Perform other duties as required.
The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of nonessential functions consistent with the scope and intent of the position.
MINIMUM QUALIFICATIONS
Education and Experience
- Associate of Arts degree in accounting or business administration OR two (2) years of successful experience in a responsible accounting payroll or human resources position.
- One (1) year of computer experience including but not limited to data entry.
Required Knowledge Skills and Abilities
- Knowledge of computer payroll systems.
- Knowledge of general accounting payroll and auditing procedures.
- Knowledge of payroll reporting and controls.
- Knowledge of computer data entry for inputting and extracting payroll reports.
- Ability to research information relating to the payroll arena.
- Ability to accurately and efficiently operate general office equipment such as PC and software programs copy machine fax machine 10key calculator and telephone.
- Ability to maintain regular and punctual attendance.
- Ability to work overtime during peak processing periods especially September through December and at monthly payroll cutoff.
- Ability to accept and implement professional feedback and maintain a growth mind set.
- Demonstrated proficiency in oral and written communication.
- Ability to be flexible and open to new ideas to coordinate multiple activities to work effectively under pressure and to maintain a high level of productivity.
- Demonstrated proficiency in oral and written communication.
- Ability to be flexible and open to new ideas to coordinate multiple activities to work effectively under pressure and to maintain a high level of productivity.
- Ability to interact tactfully and positively with all levels of staff management applicants and other customers and maintain effective working relationships with a variety of people.
Certification and Licenses
- None
DESIRABLE QUALIFICATIONS
- Three (3) years of progressive responsible experience within a payroll or human resources position.
- One (1) year experience working in a school district.
WORKING CONDITIONS
Work is performed in a regular office environment. Ability to use fingers hands and arms; sit or stand for prolonged periods of time; lift 30 pounds; and bend twist walk and reach requiring ordinary physical effort are all required. Exposure to normal levels of office dust office machines and their required chemicals and limited VDT screens are part of the job.
FLSA: Nonexempt AFFILIATION:ESPCP
JOB CLASS: Technical WORK YEAR: 260 Days
*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.
**Shifts are subject to change
INSURANCE BENEFITS
Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.
RETIREMENT AND DEFERRED COMPENSATION
Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information check on the link to theDepartment of Retirement Systems website.
Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Click on the linkhttps:// information on 457 plan (DCP) with the Department of Retirement Systems.
To enroll in an eligible 403(b) plan employees must consult with their own financial planner that is an approved vendor.
Equal Opportunity Employer
Clover Park School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District10903 Gravelly Lake Dr. SW Lakewood WA: Title IX Coordinator Greg Davis Executive Director for Student Services (253)Section 504/ADA CoordinatorGreg Davis Executive Director for Student Services (253)Civil Rights Compliance Coordinator Greg Davis Executive Director for Student Services (253)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
