Administrative Assistant- Department of Special Education

The following position will be available for theschool year:

Administrative Assistant Department of Special Education

Classified EXEMPT

District Office

At Licking Heights Local Schools our commitment to student success drives everything we do. We believe in providing equitable personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework addressing milestones from kindergarten readiness to college and career competencies ensures that every student thrives academically socially and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities fostering wellrounded and socially responsible citizens.

To be successful at Licking Heights Local Schools staff members must embody a range of skills including:

• Passion for education and student wellbeing
• Effective mentoring and guidance for students
• Strong communication and collaboration skills
• Continuous learning and professional development
• Forwardthinking planning and strategic decisionmaking
• Openness to twoway communication and community engagement

We are dedicated to supporting our staff through comprehensive induction providing ongoing professional development aligned with our districts vision and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school career and life.

RESPONSIBLE TO: Director of Special Education

JOB GOAL: To assist the Director of Special Education and Special Education Coordinators in the daytoday operations of the Special Education Departments office.

QUALIFICATIONS and CHARACTERISTICS:

• Ability to implement office administration principles (i.e. organization procedures etc.)
• Embraces highperformance standards (e.g. engagement proficiency resilience etc.)
• High school diploma or GED. Significant secretarial and data processing work experience preferably in special education and/or pupil services.
• Maintains a record free of criminal violations that prohibit public school employment.
• Valid Ohio drivers license or ability to obtain license

Preferred Attributes:

• Dependable

• Person of integrity

• Detail oriented

• Demonstrated strong organizational and problem solving skills

• Demonstrated effective time management skills

• Demonstrated ability to work effectively with others

• Demonstrated ability to be an active listener and problem solver

Essential Functions:

• Delivers effective secretarial services. Sustains a supportive office environment that advances professionalism and a shared commitment to organizational outcomes.
• Provides backup support for other departments. Assists with special projects as directed.
• Schedules appointments. Organizes materials for meetings. Transcribes minutes as requested.
• Sorts and distributes mail. Prepares photocopies. Collates printed materials.
• Answers/directs telephone calls. Prepares detailed messages when employees are not available.
• Maintains a supply of checklists assessments enrollment forms etc.
• Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.
• Identifies work priorities to focus on tasks that require immediate attention.
• Assists office visitors. Answers routine questions or directs inquiries to appropriate staff.
• Assists with the office inventory control system to maintain dependable supply levels.
• Maintains a record of special education placements including outofdistrict students.
• Creates an annual list of special education staff for the district; building location grade level teaching assignment and caseload.
• Assists in Home Instruction processes for the district i.e. applications staff communication timesheets BoardDocs etc.
• Works with district personnel to facilitate Child Find activities.
• Obtains authorized release of information consent forms.
• Manages and inputs data into Student Information Systems (PowerSchool and SameGoal).
• Supports district with special education software (Google TeachTownQGlobal) etc.
• Supports the procedures and compliance of the department including: IEP/ETR Enrollment Withdrawal Child Count Healthcare Billing Services Threshold Costs Medicaid.
• Manages the special education budget process: prepares and updates the annual budget contracts with special education service vendors processes payment vouchers and federal and state budget reports.
• Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g. customer service product quality reliability etc.)

Performance Evaluation

Employee performance is evaluated according to applicable law board policies contractual agreements and district administrative procedures.

Working Conditions

The district offers equal employment opportunity without regard to age color disability genetic information military status national origin race religion sex (including gender identity pregnancy and sexual orientation) or any other legally protected category.

The district maintains a drug and alcoholfree work environment to prevent the adverse impact of substance abuse on employee performance and protect the rights of coworkers and the public.

This job description document does not establish a contract or alter boardauthorized employment agreements. Employee benefits classifications contract durations skill sets wage rates and work schedules may vary by assignment. This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities.

Employee duties may change in response to collective bargaining agreements funding variables modified operating procedures program/service adjustments regulatory compliance technological innovations and unforeseen events.