Senior Executive Assistant
Senior Executive Assistant
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Job Description
Career Category
AdministrativeJob Description
Join Amgens Mission of Serving Patients
At Amgen if you feel like youre part of something bigger its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.
Since 1980 weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology Inflammation General Medicine and Rare Disease we reach millions of patients each year. As a member of the Amgen team youll help make a lasting impact on the lives of patients as we research manufacture and deliver innovative medicines to help people live longer fuller happier lives.
Our awardwinning culture is collaborative innovative and science based. If you have a passion for challenges and the opportunities that lay within them youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Role: Senior Executive Assistant
Reports to: Vice President & General Manager
Location: Mississauga Flexible Commuter
What you will do
Lets do this. Lets change the world. In this vital role you will provide administrative support to the General Manager and other designated Leadership Team (LT) members with additional LT functional support priorities to be determined.
General Manager Support:
- Perform all duties of an Executive Assistant including managing calendars scheduling meetings with internal and external partners booking travel expense reporting composition of correspondences formatting documents and presentations.
- Provide leadership through collaborative efforts with Administrative Coordinators across Amgen Canada.
- Process accounting requests; check requests create POs and new vendor set up.
- Track relevant budgets invoices accruals and reconciliation with finance.
- Meeting secretary role for Management Team: assist with meeting logistics developing meeting agendas minutes and maintaining internal portals.
- Responsible for preparing required documents premeeting and postmeeting followups.
- Handle and prepare documents of a highly confidential and sensitive nature execute consistent and precise followup by ensuring issues are resolved and projects completed in a timely manner.
- Play a supportive role in Facilities administration
- Organize company events with the input from the Corporate Affairs Lead and GM as requested.
- Special projects support required by Management Team.
- Execute tasks with an understanding of company compliance standards and policies.
HR Support:
- Purchase Order and vendor setup invoice processing and payment support.
- Coordinate logistical support for HR meetings.
What we expect of you
We are all different yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.
Basic Qualifications:
- Computer skill proficiency in Microsoft Excel Word Power Point and MS Teams.
- Fluency in English both in oral and written communication
- Thorough and accurate attention to detail in daytoday activities
Preferred Qualifications:
- 5 years of executive admin support experience in Pharmaceutical/Biotech industry.
- Bachelors Degree
- Ability to handle confidential information with integrity and discretion.
- Demonstrated leadership and strong collaboration with Administrative colleagues within the company
- Lead and/or participate in administrative continuous improvement activities in order to simplify the work.
- Advise partners on the best way of conducting administrative tasks.
- Administer and be a SME of essential IS/IT administrative systems to increase efficiency in day to day. work including meeting technology SharePoint Online etc.
- Demonstrated advanced proficiency across a broad range of administrative tools processes and procedures.
- Ability to exercise considerable discretion judgment tact and diplomacy.
- Demonstrated ability to take the initiative to respond to rapidly changing priorities.
- Ability to work independently with only general guidance.
- Excellent time management and organizational skills.
- Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally.
- Previous experience working with Sales and Marketing Medical HR Facilities and Finance teams.
- Bilingual (English/French).
What you can expect of us
As we work to develop treatments that take care of others we also work to care for your professional and personal growth and wellbeing. From our competitive benefits to our collaborative culture well support your journey every step of the way.
In addition to the base salary Amgen offers competitive and comprehensive Total Rewards Plans that are aligned with local industry standards.
Apply now
for a career that defies imagination
Objects in your future are closer than they appear. Join us.
As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.
.Required Experience:
Senior IC
Employment Type
Full-Time
