MEL - Secretary - Dispute Resolution
MEL - Secretary - Dispute Resolution
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Job Description
Why Baker McKenzie
Baker McKenzie Australia offers you access to complex market leading matters working with some of the worlds best legal minds people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally we have an inclusive culture of learning coaching and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.
About the team
Baker McKenzies Dispute Resolution Group is one of the Australian offices largest practice groups and has the depth of experience and accomplishment to advise and represent clients in all matters associated with complex commercial disputes.
Known for our practical commercial advice and problem solving as well as our crossborder capability we have the privilege of being instructed by major national and international organisations and leading insolvency practitioners in largescale complex restructuring and insolvency assignments across a range of industries and disciplines.
Thanks to our collaborative approach we can help our clients to remain compliant innovative and profitable in what remains a quickly evolving industry.
About the role
A rare opportunity exists within our Melbourne team for a fulltime Secretary. In this role you will provide timely efficient and highquality secretarial and administrative support across a variety of duties to assist one or two Partners and several Associates in the Dispute Resolution practice group.
Key Duties of the role include but are not limited to:
- Answering the phone: Screening calls resolving simple queries taking and relaying messages promptly and redirecting queries when necessary.
- Creating and amending documents: Typing letters emails memos contracts agreements presentations and pitch documents using version control and track changes.
- Overflow support: Providing overflow administrative support to other Secretaries when required including leave cover.
- Managing billing processes: Handling monthly billing and specific client invoicing requirements drafting and circulating invoices distributing invoices to clients and managing weekly monthly and quarterly reporting for key clients.
- Supporting client matter intake: Assisting with the intake process for new client matters.
- Processing expenses: Handling expense claims and cheque requisitions.
- Conducting conflict searches: Performing conflict searches as required.
- Organising correspondence: Screening and organising voicemail email and postal mail in the authors absence and as requested.
- Communicating with clients: Maintaining relationships with clients and assisting with business development activities to support the growth of our practice.
- Event and travel coordination: Organise couriers conferences functions travel and accommodation. Arrange internal and external meetings including room bookings car spaces catering and invitations.
- Calendar management: Manage authors calendars and schedules ensuring you are always informed about their whereabouts.
- File management: Identify open generate maintain label update and close files according to tasks author preferences and Firm requirements.
- Ad hoc tasks: Handle various ad hoc tasks as requested.
About you
- Previous experience in a similar role ideally in a law firm or professional services environment supporting multiple fee earners;
- A minimum typing speed of 50 wpm (90% accuracy rate);
- Technical proficiency in Microsoft Outlook Word PowerPoint and Excel;
- Excellent customer service and client relationship skills;
- SAP experience (preferred but not required); and
- An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
- ability to work well in a team environment (including across Australian offices and internationally);
- willingness to learn; and
- willingness to develop others through mentoring and sharing experiences.
Our benefits
- Financial: competitive remuneration package generous bonus scheme salary continuance insurance life insurance salary sacrifice options employee discounts referral rewards and travel insurance for you and your immediate family.
- Learning & development opportunities: client and international office secondments and regional and global development programs.
- Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle.
- Leave: 26 weeks paid parental leave for parents/carers (with no minimum service) with access to an external coaching service ability to purchase additional annual leave volunteer leave and flexible public holidays.
- Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family flu vaccinations and discounted health insurance.
For more information on our benefits clickhere
Inclusion Diversity & Equity
Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity culture gender sexual orientation gender identity and expression religion age disability carer status and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program also encourages a range of flexible work opportunities for all.
We want all applicants to be given the best possible opportunity to succeed in our recruitment processes and beyond so we invite you to let us know of any reasonable adjustments you require to participate in our recruitment processes or to perform the requirements of our roles. We also appreciate that everyones needs are different so we are keen to work with you personally to set you up for success. We are also happy to share accommodations weve made in the past. Please feel free to contact us on the details below.
Apply today!
If you are interested in the above role we would be delighted to hear from you! Please click apply now.
If you would like to find out more or have a confidential conversation please reach out to me on
As part of our commitment to creating a diverse and inclusive workplace we encourage applications from all genders abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander peoples.
We have established relationships with preferred agencies and are not accepting candidates outside of these arrangements for this position.
Employment Type
Full Time
