Birth Registrar-SHARE
Birth Registrar-SHARE
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Exemption Status:
NonExemptSchedule Details:
Holidays No More Than Every Third Holiday Monday through Friday Weekends Every Other WeekendScheduled Hours:
84:30Shift:
1 Day Shift 8 Hours (United States of America)Hours:
40Cost Center:
Identity ManagementUnion:
SHARE (State Healthcare and Research Employees)This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leadingedge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 16000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.
Performs a variety of duties involving the gathering processing and legal registration of information on infants born at the community hospital and their mothers for birth certificates and other birth related requirements. In addition performs a variety of computer clerical and supply functions that support patient flow and the operation of the patient care unit.I. Major Responsibilities:
1. Interviews patients and gathers information as required by the Commonwealth of Massachusetts for the completion of paternity papers denials birth statements and certificate and Social Security forms.
2. Assists patients in handling of paternity papers denials and information changes.
3. Completes Fetal Death reports as needed.
4. Performs quality checks on completed birth certificates to ensure accuracy and completeness and that all aspects are in accordance with state laws.
5. Reviews prenatal statistic information for each birth for completeness and accuracy and forwards it to the Registry of Vital Statistics and respective city departments.
6. Provides birth certificate registration and other birth related information in person or over the phone to parents families adoption agencies the Registry of Vital Statistics and representatives of other appropriate agencies.
7. Works closely with clinical teams to obtain accurate and timely data.
8. Greets and directs patients families visitors and hospital personnel. Provides basic information on policies and procedures or direct requests to appropriate persons. Coordinates the flow of information to and from all areas within the department.
9. Answers internal and external phone calls promptly and prioritizes urgent patient information. Contacts physicians or unit staff members as appropriate.
10. Assists in maintaining the order organization and currency of logs and records and patient charts. Helps ensure an efficient sharing of information within the unit.
11. Processes information needed for a variety of patient services and treatment areas such as but not limited to radiology the laboratory dietary housekeeping.
12. Arranges various tests and procedures.
13. Assists in maintaining proper inventory of standard supplies and materials. Prepares requisitions to maintain established levels. Maintains all billing receipts.
14. Prepares for new admissions and discharges.
15. Performs a variety of routine clerical and computerized duties such as sorting and faxing information and forms maintaining or creating files records and logs taking and relaying phone messages and routine information.
16. Arranges for patient transport as ordered by the clinical team.
17. Keeps waiting areas conference room and sitting areas organized and stocked with information.
18. Participates in training and performance improvement activities as directed.
Standard Staffing Level Responsibilities:
1. Complies with established departmental policies procedures and objectives.
2. Attends a variety of meetings conferences seminars as or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches demonstrates Standards of Respect and contributes to creating and maintaining an environment of professionalism tolerance civility and acceptance toward all employees patients and visitors.
6. Maintains regular reliable and predictable attendance.
7. Performs other similar and related duties as or directed.
All responsibilities are essential job functions.
II. Position Qualifications:
License/Certification/Education:
Required:
1. High school diploma or equivalent.
2. Notary Public.
a. If Notary Public commission is not available upon hire/transfer it must be obtained within 30 days from date of hire/transfer. If it is not obtained within 30 days of hire/transfer the employee will be terminated or employee may apply for another position for which the employee meets the minimum qualifications.
Preferred:
N/A
Experience/Skills:
Required:
1. Clerical skills and the ability to use computers to enter retrieve and process information.
2. Excellent interpersonal communication skills.
3. Ability to withstand significant level of ongoing pressure and ability to deal with individuals with tact discretion and diplomacy.
Preferred:
1. Minimum one (1) year of clerical or administrative experience.
2. Knowledge of medical terminology and state requirements for birth statements and related items.
Unless certification licensure or registration is an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
Departmentspecific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.
III. Physical Demands and Environmental Conditions:
Constantly: Sitting Repetitive Movements Working Indoors Precise Motor Skills Required Precise Hearing Required Precise Vision Required Color Vision Required; Lifting Carrying Pulling and Pushing Less than 10 pounds.
Frequently: Standing Walking Reaching Grasping High Stress Level.
Occasionally: Pushing Pulling Twisting Balancing Bending Kneeling; Lifting Carrying Pulling and Pushing 10 pounds to 50 pounds.
Never: Climbing Crawling Working Outdoors Working in Temperature Extremes and Working at Heights; Lifting Carrying Pulling and Pushing 50 pounds to Over 100 pounds.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.
As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.
Employment Type
Full-Time
