Administrative and Fiscal Support Specialist (0078572T)

Title: Admin & Fiscal Support Spec

Position Number:0078572T

Hiring Unit: C OF SOC SCI SOC SCI DEANS OFF ADMINISTRATIVE SERVICES

Location: UH at Manoa

Date Posted: May 5 2025

Closing Date: May 31 2025

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Fulltime

Month: 11month

Temporary/Permanent:Temporary

Other Conditions:To begin approximately June 2025; continuation dependent on satisfactory performance availability of funds and program needs. Position is temporary with the possibility of conversion to permanent.

Duties and Responsibilities

1. *Serves as a member of the Deans Office providing administrative support and direction to the departments.
2. *Reviews and audits departments personnel documents including but not limited to documents for hiring new faculty lecturers graduate assistants visiting colleagues ensuring compliance with applicable university policies and procedures.
3. *Gathers develops and maintains reports for all funds including General Special Revolving Federal etc. on a timely basis on budgets allocations encumbrances and expenditures for departments.
4. *Manages all phases of fiscal and budgetary needs for departments including but not limited to tracking expenditures procurement processing payments and other fiscal documents.
5. *Prepares and reviews travel forms for compliance for federal state and university rules and regulations.
6. *Maintains office files and documents for maintenance contracts reports procurement inventory and other standard office records.
7. *Initiates procurement of equipment and supplies including preparation of specifications and information for bid requests.
8. *Compiles and analyzes data and assists with the preparation of reports on instructional and research activities.
9. *Assists principal investigators in Departments with intramural and extramural grants (i.e. procurement prepares fiscal documents prepares budget reports.)
10. *Advises and assists in training staff and students in preparation of administrative and fiscal related documents including but not limited to requisitions purchase orders travel requests/completion and other documents.
11. Assists with collegewide functions as needed.
12. Other duties as assigned

* Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration Arts and Sciences Education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business or program administration; or equivalent education/training or experience.
2. Functional knowledge of principles practices and techniques in business or program administration demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with business or program administration.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of business or program administration.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Demonstrated ability to follow oral and written instructions.
9. Demonstrated experience working with spreadsheet software such as Excel.

Desirable Qualifications

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the following required documents:

1. Cover letter indicating how you satisfy the minimum and desirable qualifications
2. Resume
3. Names and contact information for at least three professional references and
4. Official transcripts (copies accepted however official transcripts will be required upon hire).

Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.

Inquiries:
Deirdre Nakamura;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: