Event Admin Assistant
Event Admin Assistant
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1 Vacancy
Job Description
Looking to take your career to the next level Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated fulltime teams in the Philippines offering costefficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support lets shape the future of work together!
Profile Requirements:
- Event Industry Familiarity: Minimum 2.55 years administrative experience supporting weddings event planning hospitality or servicebased businesses where client care and emotional intelligence are critical.
- HoneyBook or CRM Experience: Handson experience using HoneyBook or similar CRM systems to manage client communications tasks scheduling and project organization.
- Excellent Communication Skills: Professional warm and clientfocused verbal and written communication style especially sensitive to highemotion clients like brides and event hosts.
- Organizational Mastery: Proven ability to independently manage schedules update client records follow through on pending tasks and maintain a highly organized visible workflow with minimal supervision.
- Pleasant and Compassionate Demeanor: Friendly empathetic and polished interpersonal approach essential for working with emotionally sensitive clientele in the wedding and event space.
- Basic Tech Proficiency: Comfortable navigating Gmail Google Drive simple spreadsheet tools and familiar with managing call communications.
Core responsibilities:
- Lead Intake and Calendar Scheduling: Manage incoming wedding and event inquiries through HoneyBook CRM schedule consultations and ensure timely followups to maximize lead conversion.
- Proposal FollowUp and Client Nurturing: Track sent proposals execute warm followup via email and calls and maintain engagement until prospects officially book services.
- Client Communication and Notes Management: Update client records consistently within HoneyBook ensuring all project notes task statuses and touchpoints are accurately recorded and easily accessible.
- Event Meeting Coordination and Final Details: Proactively schedule final detail meetings with clients based on internal templates and workflows ensuring seamless preevent planning without requiring owner intervention.
- Administrative Support and CRM Organization: Assist with daily administrative tasks maintain an organized project management flow in HoneyBook and use Google Drive or Google Sheets when necessary for supplemental tracking.
- Optional Light Creative Assistance: Support basic visual content tasks when needed (posting pregathered photos or materials for marketing) using simple platforms like Canva; graphic design or video editing experience is a plus but not mandatory.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
NOTE: This is a permanent remote position structured as an Independent Contractor arrangement. Selected candidates must have their own equipment and reliable internet connection. Additionally they will be responsible for managing their own taxes and benefits. Compensation is offered on a biweekly basis.
Please attach your CV and we will be in touch for a confidential chat. Lets do great things together!
This is a remote position.
Event Admin AssistantEmployment Type
Full Time
