Personal Assistant/Estate Manager

Job Title: Personal Assistant / Estate Manager
Location: Fairfield County CT New York City Miami
Schedule: FullTime 5 Days/Week (with flexibility for occasional weekends and travel)
Compensation: $40$50/hour commensurate with experience
Benefits: 15 PTO Days (10 Vacation 5 Sick) Holidays per FTV Capital Schedule Monthly Insurance Reimbursement

Overview:

An active and creative family with residences in Connecticut New York City and Miami is seeking an experienced and highly organized Personal Assistant / Estate Manager to join their household team. The family includes a husband an interior designer wife two grown children two friendly dogs and a livein housekeeper. The primary residence is a newly built home on a farm in Connecticut with additional properties requiring regular oversight and coordination.

Key Responsibilities:

Property & Staff Management

• Oversee daily operations at CT residences (Farm and Lake) coordinating with caretaker housekeepers gardeners and various vendors.

• Maintain NYC and Miami apartments: stock fridges prearrival manage local staff and ensure cleanliness and organization.

• Supervise upkeep of garden orchard and greenhouse handson knowledge preferred.

• Assist with recruiting onboarding and scheduling new household staff as needed.

• Maintain and update household manuals and systems via Google Docs.

• Ensure homes are stocked with supplies including lightbulb management and essentials.

• Oversee any ongoing construction or renovation projects; prior experience in construction management is a plus.

Administrative & Personal Support

• Manage the wifes personal calendar and assist with scheduling in coordination with the husbands assistant.

• Handle incoming/outgoing mail packages and returns.

• Source and coordinate deliveries of furniture design items and other goods.

• Execute travel arrangements (airfare car service hotels dining).

• Respond to invitations organize paperwork and digital files and help manage bills.

• Provide personal shopping sourcing and giftbuying assistance.

• Assist with wardrobe maintenance fashion purchasing closet organization and packing for travel.

Event & Lifestyle Coordination

• Plan and execute dinner parties and social gatherings.

• Coordinate event staffing in NYC and Miami as needed.

• Maintain and manage the familys social calendar; research and recommend new restaurants shows and cultural activities.

• Collaborate with the housekeeper or chef to plan healthy familyfriendly meals.

Errands & Pet Care

• Run errands such as grocery shopping returns and item sourcing.

• Assist with dog care: vet appointments grooming and general companionship.

Qualifications:

• 3 years of relevant experience in a similar Personal Assistant or Estate Manager role.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Techsavvy: proficient in Microsoft Office (Outlook Word Excel PowerPoint) Google Docs Dropbox; comfortable using both PC and Mac.

• Strong written and verbal communication skills; must be capable of professional discreet correspondence.

• Resourceful proactive and detailoriented with excellent common sense and problemsolving ability.

• Able to work independently as well as collaboratively in a fastpaced dynamic household.

• A warm professional demeanor with a love for dogs is essential!