Student Attendance Clerk - Carlton Hills Pos#

DEFINITION

Under the direction of the site principal prepare and maintain student attendance data. Operate a computer with speed and accuracy to post studentrelated data and generate required reports. Provide backup support to school office staff as time permits. Communicate with district staff responsible for other attendancerelated functions such as scheduling testing special programs state reporting etc.

EXAMPLES OF DUTIES

In conjunction with site principals and District Data Specialists the Attendance Clerk will:

1. Understand district procedures and State attendance regulations which mandate the use of specific attendance codes and procedures.

2. Ensure that all teachers take online attendance by established daily deadlines.

3. Record and verify through prescribed State and District procedures the nature of student absences. This may involve listening to an absence line telephoning parents processing absence excuses from an automated system recording tardies independent study contracts etc.

4. Utilize various automated systems with speed and accuracy including a student information system automated student calling telephone system basic office productivity software etc.

5. Provide required weekly attendance verification reports for teachers and ensure that all reports are signed and dated according to stated procedures.

6. Verify that weekly student counts taken by manual methods match the counts contained within the student information system. Research and resolve any discrepancies.

7. Produce weekly monthly (periodic) and annual student attendance reports for verification and signature by site leader. Present these verified reports to District staff for mandated state reporting.

8. Maintain auditable attendance records in an organized manner as prescribed by district standards.

9. Provide attendance verification data and reports as needed to site district and various authorized agencies and parents.

10. Assist office and school staff to effectively utilize the student information system.

11. Actively participate with District staff in the data entry and validation of data to be used for mandated District and State reports.

12. Attend regular districtsupplied training as need determines.

13. Utilize technology systems (e.g. voice mail email Internet office productivity software student system absence system purchasing system etc.) to maximize efficiency and enable access to information.

14. Answer telephones.

15. Receipt and transfer of cum records.

16. Perform other related duties as assigned.

QUALIFICATIONS GUIDE

Knowledge of:

1. State and District attendance regulations

2. Operation of computer related software and data entry techniques

3. Principles of electronic data record handling

4. Modern technology including computer proficiency daily use of common software such as MS Office Windows Internet Outlook etc.

5. Correct English usage spelling grammar and punctuation

6. Modern office practices procedures and equipment

7. Telephone techniques and etiquette

8. Oral communications skills

9. Effective interpersonal skills

Ability to:

1. Maintain clear accurate and complete records related to student attendance.

2. Learn interpret apply and explain rules regulations policies and procedures related to school attendance records.

3. Independently perform secretarial and clerical work with speed and accuracy.

4. Learn and understand the Districts computerized student information system as well as other electronic systems applicable to position.

5. Operate a variety of office machines including a computer and related office productivity software.

6. Prepare and review computergenerated reports and lists.

7. Service parent and other customer care needs professionally efficiently and with followthrough.

8. Administer basic first aid in the absence of other office staff.

9. Understand and carry out oral and written instructions.

10. Establish and maintain cooperative and effective working relationships with others.

11. Type at a net corrected speed of 45 words per minute.

Training and Experience:

Any combination equivalent to graduation from high school; coursework in business office / technology; and one year of responsible recordkeeping experience which included the operation of modern technology equipment and software.

Licenses: Ability to receive a First Aid Certificate issued by an authorized agency.

Working Conditions:

Elementary office environment

ATTACHMENTS: MUST UPLOAD REQUIRED FIRST AID CERTIFICATION AND TYPING CERTIFICATE FOR APPLICATION TO BE CONSIDERED COMPLETE.

Work Year

203 days / 4.25 hours

7:00 a.m. 11:45 a.m.

Salary Classification: 22

*Training will be held June 2 June 20 2025

*On July 1 2025 this position will be reclassified as Student Records Technician Classification 23.5

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