Finance & Operations Administrator
Finance & Operations Administrator
Posted on :
05-05-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 86500 - 129700
Vacancy
1 Vacancy
Posted on :
05-05-2025
Job Description
The Finance & Operations Administrator (FOA) is a seasoned administrative operations professional responsible for managing planning and administering the Ryan Programs financial and operational functions. Reporting to the Director of Programs and Operations (DPO) and providing direct financial reporting to the National Director/Project PI they lead short and longterm financial and operational planning ensuring strategic resource allocation and program efficiency. With deep expertise in financial management and administrative operations they analyze diverse challenges develop solutions and implement effective strategies to support the Programs mission.
Financial and Operational Leadership
Develops and manages complex budgets and financial reports for grant funding ensuring compliance with UCSF and funder requirements.
Leads the development of the Programs annual budget and prepares funding requests for the sole funder.
Conducts resource planning studies evaluating financial trends funding sources and expenditure patterns to optimize budget utilization.
Independently analyzes and resolves problems of diverse scope such as assessing the Medical Education Speakers Bureaus cost impact and proposing solutions to maximize cost efficiency.
Oversees financial operations including grant reconciliations honorarium/reimbursement processing purchase orders and general accounting.
Program Administration & Strategic Planning
o Independently manages and oversees:
o Medical Education Speakers Bureau executing biannual application processes managing requests from over 300 obgyn residency programs and administering the budget to maximize impact.
o Ryan Program communication and outreach systems ensuring clear consistent messaging across platforms.
o Presentation meeting and event needs including four major workshops/meetings annually and ongoing virtual events.
o Leads conference and event management including budget development contract negotiations logistics coordination CME accreditation and evaluation.
o Develops and implements datadriven assessments to measure program impact and improve costeffectiveness.
Information Management & Website Strategy
o Directs content management design and maintenance of the Ryan Program website ensuring compliance with UCSF branding and editorial policies.
o Oversees programmatic listserv communication systems proactively managing and optimizing communication channels.
o Works through and collaborates with the Public Affairs unit within UCSFs Office of Communications to align with institutional media policies and digital strategies.
General Operations & Program Support
o Manages a broad scope of administrative operations ensuring streamlined processes that enhance efficiency and effectiveness.
o Applies indepth knowledge of university financial and operational policies to support key program initiatives.
o Balances a small operational team with the Ryan Programs large national impact ensuring highlevel strategic oversight.
This role requires strong judgment analytical expertise and the ability to apply theoretical knowledge to practical financial and operational challenges in a dynamic missiondriven environmentMinimum 3 year work experience in operations roles with an academic medical center or another organization with similar programmatic scope Thorough knowledge of rules and regulations processes protocols and procedures for budget accounting and fund management and / or personnel management Interpersonal skills including verbal and written communication active listening critical thinking persuasiveness advising and counseling skills Knowledge of a variety of administrative operational activities such as event planning basic fundraising processes risk management planning website design accounting and payroll and contracts and grants regulations and guidelines Solid knowledge of common Universityspecific computer application programs such as BearBuy or MyExpense or My Reports or Connexxus or Award Verification Tool Microsoft Applications Ability to use discretion and maintain confidentiality Strong skills in shortterm planning analysis problemsolving and customer service Thorough knowledge of financial analysis and reporting techniques
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected status under state or federal law.
Department Description
The Department of Obstetrics Gynecology and Reproductive Sciences (Ob/Gyn & RS) is a major academic Department in the School of Medicine engaged in clinical research and training activities at the Parnassus Mt. Zion and San Francisco General Hospital (SFGH) campuses as well as satellite locations throughout the Bay Area with an annual operating budget of $77.2 million and the new Betty Irene Moore Womens Hospital at Mission Bay. The OBGYN Department has 102 fulltime faculty 136 other academic appointees 39 postdoctoral fellows 20 clinical fellows 36 residents 136 voluntary clinical faculty and 266 staff. The mission of the UCSF Department of OBGYN & Reproductive Sciences is to improve the lives and health of all women through excellence innovation and leadership in Patient Care Scientific Discovery Education Advocacy. Leading the way in womens health.
About UCSF
The University of California San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research graduatelevel education in the life sciences and health professions and excellence in patient care. It is the only campus in the 10campus UC system dedicated exclusively to the health sciences. We bring together the worlds leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer neurodegenerative diseases aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism respect integrity diversity and excellence also known as our PRIDE values.
In addition to our PRIDE values UCSF is committed to equity both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community nurturing a culture that is welcoming and supportive and engaging diverse ideas for the provision of culturally competent education discovery and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide.
Financial and Operational Leadership
Develops and manages complex budgets and financial reports for grant funding ensuring compliance with UCSF and funder requirements.
Leads the development of the Programs annual budget and prepares funding requests for the sole funder.
Conducts resource planning studies evaluating financial trends funding sources and expenditure patterns to optimize budget utilization.
Independently analyzes and resolves problems of diverse scope such as assessing the Medical Education Speakers Bureaus cost impact and proposing solutions to maximize cost efficiency.
Oversees financial operations including grant reconciliations honorarium/reimbursement processing purchase orders and general accounting.
Program Administration & Strategic Planning
o Independently manages and oversees:
o Medical Education Speakers Bureau executing biannual application processes managing requests from over 300 obgyn residency programs and administering the budget to maximize impact.
o Ryan Program communication and outreach systems ensuring clear consistent messaging across platforms.
o Presentation meeting and event needs including four major workshops/meetings annually and ongoing virtual events.
o Leads conference and event management including budget development contract negotiations logistics coordination CME accreditation and evaluation.
o Develops and implements datadriven assessments to measure program impact and improve costeffectiveness.
Information Management & Website Strategy
o Directs content management design and maintenance of the Ryan Program website ensuring compliance with UCSF branding and editorial policies.
o Oversees programmatic listserv communication systems proactively managing and optimizing communication channels.
o Works through and collaborates with the Public Affairs unit within UCSFs Office of Communications to align with institutional media policies and digital strategies.
General Operations & Program Support
o Manages a broad scope of administrative operations ensuring streamlined processes that enhance efficiency and effectiveness.
o Applies indepth knowledge of university financial and operational policies to support key program initiatives.
o Balances a small operational team with the Ryan Programs large national impact ensuring highlevel strategic oversight.
This role requires strong judgment analytical expertise and the ability to apply theoretical knowledge to practical financial and operational challenges in a dynamic missiondriven environment
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $86500 $129700 (Annual Rate).
To learn more about the benefits of working at UCSF including total compensation please visit: degree in related area and / or equivalent experience / training
- Thorough knowledge of human resources policies and procedures for staff and academic employees
- Knowledge of political and institutional factors which influence obgyn training and medical service provision
- Knowledge of and desire to work in the field of abortion and family planning services
- 5 years work experience in operations roles with an academic medical center or another organization with similar programmatic scope
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected status under state or federal law.
Department Description
The Department of Obstetrics Gynecology and Reproductive Sciences (Ob/Gyn & RS) is a major academic Department in the School of Medicine engaged in clinical research and training activities at the Parnassus Mt. Zion and San Francisco General Hospital (SFGH) campuses as well as satellite locations throughout the Bay Area with an annual operating budget of $77.2 million and the new Betty Irene Moore Womens Hospital at Mission Bay. The OBGYN Department has 102 fulltime faculty 136 other academic appointees 39 postdoctoral fellows 20 clinical fellows 36 residents 136 voluntary clinical faculty and 266 staff. The mission of the UCSF Department of OBGYN & Reproductive Sciences is to improve the lives and health of all women through excellence innovation and leadership in Patient Care Scientific Discovery Education Advocacy. Leading the way in womens health.
About UCSF
The University of California San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research graduatelevel education in the life sciences and health professions and excellence in patient care. It is the only campus in the 10campus UC system dedicated exclusively to the health sciences. We bring together the worlds leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer neurodegenerative diseases aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism respect integrity diversity and excellence also known as our PRIDE values.
In addition to our PRIDE values UCSF is committed to equity both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community nurturing a culture that is welcoming and supportive and engaging diverse ideas for the provision of culturally competent education discovery and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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