Project Coordinator
Project Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
TITLE: Project Coordinator
LOCATION:Administrative Service Center (ASC)
REPORTS TO:Chief Operations Officer
DEPARTMENT:Human Resources
HOURS/WORK TIMES
Generally 8.0 Hours Per Day (7:30 a.m. 4:30 p.m.)
260 Days Per Year (July June)
This position will remain open until a qualified applicant is selected. The earliest date a recommendation for hire may be submitted is after May 8 2025.
Position Duration: Permanent
Classification Group: Management/Confidential
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
- Medical dental vision basic longterm disability basic life and AD&D insurance through School Employees Benefits Board (SEBB).For additional information clickEPS Benefits Information.
- Employees may also be eligible to participate in FSA DCAP HSA FPFSA (w/HDHP) and other supplemental benefits.
Employees may be eligible for employeremployee funded retirement benefits through Department of Retirement Services (DRS).
EPS offers paid holidays and paid time off including but not limited to sick vacation personal religious and bereavement leave.
Pay adjustments if applicable will be made effective July 1. This job posting is not an employment agreement or contract. District administration has exclusive rights to alter the job responsibilities for the position at any time without notice.
We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise training and education may be invited to participate in the interview/selection process. As part of the selection process the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here forFingerprinting Services.
Failure to submit a full application package will result in disqualification.
STANCE STATEMENT:
Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities access resources and support they need to be successful. With this in mind our goal is to recruit hire and retain employees of all racial ethnic/cultural and national backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aimsto provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local national and global community.
SUMMARY STATEMENT:
Under the general direction of the Chief Operations Officer the Project Coordinator will assist with the coordination and implementation of Skyward SMS 2.0 to Qmlativ. The current estimated migration is anticipated to be July 2026. The ideal candidate will have experience managing software upgrades particularly for Skyward Qmlativ and will be responsible for the entire project lifecycle from initiation to closure. This position will work closely with various district departments and outside stakeholders for development prioritization implementation technical assistance and training of staff. This position will maintain progress reports monitor completions deadlines and resolve problems.
ESSENTIAL FUNCTIONS:
- Serve as primary point of contact for all stakeholders involved in the project (i.e. GCRISC WSIPC etc.) for implementation of Qmlativ.
- Develop implement and maintain a detailed project plan outlining timelines milestones resources and deliverables; ensure all phases of the project are completed according to the defined timeline.
- Facilitate project management meetings; document and followup on actions and decisions.
- Drive the initial setup of Qmlativ in collaboration with HR/Payroll Fiscal and Student System departments.
- Develop project Communication Plan; develop training materials and distribute to appropriate users; schedule and/or conduct user training on new Qmlativ system.
- Ensure that appropriate District staff are involved with project planning and are kept informed and involved during project implementation and training.
- Provide technical assistance to appropriate departments to ensure projects adhere to existing District standards and needs; communicate issues to appropriate stakeholders to reach a solution.
- Make oral presentations to various groups and/or departments as needed.
- Coordinate training for endusers on the Skyward Qmlativ system.
- Provide support and troubleshooting assistance after upgrade is complete addressing any issues or concerns from end users.
- Investigate problems and complaints and resolve them within the scope of authority.
- Ensure projects comply with district practices applicable laws standards and regulations including developing necessary policies and procedures providing guidance and training and ensuring required procedures are carried out.
- Maintain an uptodate understanding of the overall operation of the district technology including all standard software applications used by the District and a working knowledge of hardware in order to troubleshoot issues.
- Travel and attend trainings workshops and conferences to maintain knowledge of new data systems.
OTHER RESPONSIBILITIES:
- Perform other related duties as assigned.
- Travel from location to location in order to accomplish project tasks.
TOOLS AND EQUIPMENT NECESSARY:
Computer/Laptop telephone copy machines FAX machine and all other tools and equipment necessary to perform the essential functions as listed above.
MINIMUM QUALIFICATIONS:
- Associates degree or higher and demonstrated experience or knowledge in a related field. Project management experience preferred.
- Demonstrated proficiency using computers Microsoft Office applications and computer database systems/software.
- Demonstrated ability to read and understand information systems terminology.
- Demonstrated experience in Skyward SMS and Skyward Qmlativ.
- Demonstrated ability to effectively communicate both orally and in writing in a clear concise manner.
- Demonstrated skillset in conflict mediation and problem resolution. Must possess excellent quality customer service skills.
- Demonstrated ability to set priorities coordinate activities maintain deadlines and assign work to internal departments and external agencies.
- Demonstrated ability to work independently be selfmotivated and work well under pressure.
- Demonstrated ability to relate and work effectively with staff and outside agencies and maintain effective and positive working relationships with others as part of a team.
- Possess effective decisionmaking and problemsolving skills.
- Basic understanding of IT concepts data communications and how information systems and software work together.
- Ability to gather and analyze facts draw conclusions define problems and suggest solutions.
- Ability to set priorities and assign work to other team members.
KNOWLEDGE SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
- Knowledge/awareness of own cultural identity and how this influences behavior and desire to learn about the cultural identity of others.
- Nurtures a positive school environment that celebrates respects and values diversity where teaching and learning are made relevant and meaningful to students of various cultures.
- Initiates activities and discussions that lead to increased cultural competence of staff informing and expanding teaching practices within classrooms.
- Models instructional leadership and demonstrates a strong commitment to equitable outcomes for all students.
- Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
- The ability and desire to establish positive relationships with persons regardless of race gender physical limitation sexual orientation or religious belief with an active commitment to equal opportunity for all persons.
- Demonstrated ability to establish effective working relationships and interact successfully with diverse instructional support services and administrative staff including perceiving the needs and concerns of others; assisting others in resolving conflicts; motivating others; and designing programs to assist others in meeting organizational goals.
Notice of Nondiscrimination:
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Title IX Coordinator
Cale Piland
Director ofStudent Services
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver WA
Telephone: (360)
Section 504/ADA Coordinator
Cate Winters
Health Services Manager
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver WA
Telephone: (360)
Civil Rights Compliance Coordinator
Tracy Thompson
Senior Director Human Resources
13413 NE LeRoy Haagen Memorial Dr.
P.O. Box 8910
Vancouver WA
Telephone: (360)
Required Experience:
IC
Employment Type
Full-Time
