Assistant Director, Scheduling and Events (117809)
Assistant Director, Scheduling and Events (117809)
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Job Description
Centered on a departmental mission of Be More Hopkins Athletics and Recreation is in a period of fastpaced progress and building on its strong foundation. The department is committed to the core tenets of competitive success studentathlete experience and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in stateoftheart athletic and recreation facilities innovative programming and partnerships mental and physical wellbeing and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of Assistant Director Scheduling and Events.
Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (mens and womens lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports intramurals and fitness programming.
The Hopkins Athletics and Recreation department seeks an innovative and forwardthinking Assistant Director for Scheduling and Events. The Assistant Director must operate within the framework of a bestinclass athletics and recreation department at Johns Hopkins University. Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of inclusiveness within both the department and the University setting. Hopkins Student Affairs seeks to hire and support the professional development of colleagues who: are equityminded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.
The Assistant Director Scheduling and Events works to support the mission and integrity of the Johns Hopkins University and the Athletics and Recreation Department. Demonstrating adherence to the department philosophy facility schedule equipment and facility maintenance expectations and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fastpaced teambased environment and a strong history of building and sustaining relationships with staff students coaches and external stakeholders.
Specific Duties and Responsibilities
- Manage Athletic and Recreation scheduling utilizing campus scheduling software 25Live including home contests practices student activities clubs and intramurals departmental meetings and events.
- Coordinate with varsity coaching staff to provide deconflicted practice schedules in shared spaces resolving highlevel scheduling conflicts.
- Planning for seasonal scheduling needs adjusting and reassigning time slots and assignments as needed.
- Collaborate with the Associate Athletic Director Facilities & Events and the Director of Recreation on scheduling strategies designing and implementing scheduling protocols and policies.
- Making schedule changes and overrides in special circumstances making decisions about prioritization.
- Collaborate with the Assistant Athletic Director Event Management on event staffing including hiring and payment in accordance with Business Office practices.
- Assist the Assistant Athletic Director Event Management in providing all game day administration including paperwork event checklists and communication to all involved parties for events including regular and postseason competition.
- Collaborate with the Associate Athletic Director Facilities & Events on postseason bidding and postevent reconciliation in conjunction with the Business Office.
- Serve as tournament director and event manager for regular and postseason varsity athletic contests overseeing the setup execution and break down of events.
- Other duties as assigned including special projects.
- Ability to work nights and weekends is required.
- The Assistant Director is directly supervised by the Associate Athletic Director of Facilities and Events.
- This position has significant interactions with faculty and staff students and other outside constituencies and must demonstrate strong interpersonal skills.
Minimum Qualifications
- Bachelors Degree in a related field.
- Three (3) years of progressively responsible administrative/operations experience required.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Sport Management Degree or related field preferred.
- Strong organizational skills oral and written communication skills and attention to detail.
Classified Title: Scheduling & Event Services Manager
Job Posting Title (Working Title):Assistant Director Scheduling and Events
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48000 $84100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon Fri / 08:30am 05:00pm
FLSA Status:Exempt
Location:Homewood Campus
Department name: Athletics and Recreation
Personnel area: University Student Services
Required Experience:
Director
Employment Type
Student
