Safe Environment Assistant, Diocese of Allentown
Safe Environment Assistant, Diocese of Allentown
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Job Description
DIOCESE OF ALLENTOWN
Secretariat for Catholic Health Human Services and Youth Protection
Position Description
Job Title: Safe Environment Assistant
FSLA: NonExempt
Job Status: Full Time
Reporting Functions: Reports to the Secretary for Catholic Health Human Services and Youth Protection; no direct reports
Job Function: The Safe Environment Assistant is an integral part of the Secretariat for Catholic Health Human Services and Youth Protection Team. This position assists with processing background checks training certifications and overall management of the safe environment database. Additional duties include providing administrative support to the Secretary filing scheduling and coordinating training and special events.
Duties and Responsibilities:
- Data entry of employee and volunteer background checks and training certifications into the Safe Environment Database
- Scheduling and organizing fingerprinting and training events on behalf of the department team
- Assisting the Secretary with Compliance Reports
- Taking phone calls and responding to messages and emails
- Managing the confidential file system
- Typing memoranda issuing training certificates handling mailings
- Coding and processing invoices on behalf of department
- Maintaining and updating safe environment checklists content for the web developer
- Providing customer service to employees and volunteers regarding safe environment processes
- Assist the Secretary with special projects
Additional Conditions of Employment:
Due to the nature and mission of the Catholic Church all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.
The candidate must successfully meet all Diocese of Allentown safe environment requirements.
Educational Qualifications:
- College Degree Preferred/High School Diploma Required
- Bilingual (English/Spanish) preferred
Other Requirements:
- Strong Microsoft Office Skills (Excel Word Outlook PowerPoint)
- Ability to maintain confidentiality of sensitive information
- Ability to utilize multiple databases
- Ability to handle multiple tasks/projects and prioritize as needed
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities duties and requirements.
Physical Demands: The employee is regularly required to stand walk sit talk and hear; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach with hands and arms and stoop kneel crouch or crawl lift and/or move. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities.
Working Conditions: Normal office working conditions. Some travel to parishes/schools/institutions within the Diocese of Allentown required. Work Hours are Monday through Friday 8:30 a.m. to 4:30 p.m. May be required to occasionally work in excess of normal work hours.
Interested applicants must submit a cover letter and resume via iSolved Hire or to the following:
Secretary for Catholic Health Human Services and Youth Protection
Email:
No Phone calls please.
EOE M/F/D/V
Employment Type
Full-Time
