Administrative Support Associate II
Administrative Support Associate II
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 46261 - 53201
1 Vacancy
Job Description
Class Summary
- Job Description
The Administrative Support Associate II provides essential administrative support to the Office of Civic Engagement and Social Impact contributing to the departments mission of promoting civic responsibility volunteerism and equitable community engagement. The role includes maintaining team schedules supporting program logistics maintaining departmental records purchasing and assisting with community outreach and volunteer initiatives.
Essential Duties- Performing administrative tasks including data entry answering and routing calls processing mail and maintaining office records.
- Coordinating internal meetings and community program logistics; preparing agendas taking notes and distributing meeting summaries.
- Assisting with creating and tracking budget reports processing invoice payments purchase orders and travel reimbursements in support of program operations.
- Maintaining department files including timekeeping documentation evaluation tracking staff training records volunteer data and personnel forms as directed.
- Supporting community initiatives by coordinating and staffing Office of Civic Engagement and Social Impact events food distributions and community tabling opportunities.
- Preparing and distributing newsletters flyers and outreach materials; help maintaining inventory of promotional event confirmation information and marketing supplies.
- Tracking and mailing proclamations and official invitations; updating program materials and organizing digital assets.
- Providing customer service by interacting with the public volunteers and elected officials
- Answering questions and offering information about department programs.
- Covering colleagues responsibilities during breaks planned leave and emergency absences on a rotating basis.
Public Speaking Duties- Representing the Civic Engagement and Social Impact Division at outreach events tabling opportunities and community programs by speaking with residents about volunteer initiatives encouraging civic participation and promoting Gwinnett County Government resources.
- Delivering clear and engaging public messages during frontfacing events helping to raise awareness of the divisions mission strengthen community relationships and foster greater public involvement in social impact efforts.
The grade for this position is agrade 100D. Salary will be dependent on education and experience.
Effective 4/11/2023 this position is eligible for the Employee Referral Program.
Minimum Qualifications- High School Diploma or GED AND
- Two years of administrative support or related office experience
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.
- Associates degree in human services communication public administration business administration or community development
- Experience in community outreach and event coordination with both volunteers and public
- Experience working with government nonprofit and/or a public service setting
Note:The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.
For more information about this department please click here. Additional Information
About Gwinnett County
Welcome to Gwinnett County Government
Gwinnett County Government is an awardwinning employer that believes in investing in its employees by providing corporate level benefits a wellness program professional development opportunities career advancement and more
Careers with impact
Gwinnett County sets the standard as a dynamic vibrant community where all people can enjoy economic opportunities safe neighborhoods plentiful greenspace and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff residents and stakeholders remain vibrantly connected.
Exceptional benefits
Working for Gwinnett County comes with exceptional benefits including health coverage a robust wellness program (Spouses can participate too!) onsite employee wellness center longevity pay tuition reimbursement and more. The value of Gwinnett County benefits can be up to 49 percent of an individuals total compensation.
Worldclass community
More than a million residents make up Gwinnetts diverse community. The County is located just 45 minutes from HartsfieldJackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.
Gwinnett County is an awardwinning employer!
- Atlantas Healthiest Employer by Atlanta Business Chronicle
- Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
- Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!
Vision
Gwinnett is the preferred community where everyone thrives!
Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.
Values
Integrity: We believe in being honest building trust and having strong moral principles.
Accountability: We believe in stewardship transparency and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging embracing and unifying our communities.
Innovation: We believe in continual adaptation of technology process and experience.
Hiring Process
Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process please click the links below:Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer we prohibit discrimination on the basis of genetic information (including sex) race color national origin (including ancestry) gender (identity and expression) sexual orientation age marital status familial status (including pregnancy) disability military or veteran status religion political affiliation immigration status homeless status or any other category protected by law.
Reasonable accommodations for qualified individuals with disabilities may be requested. If you need an accommodation during the application interview or testing process contact Human Resources at 770.822.7915 or This email is only for accommodation requests; for questions related to job postings use
Required Experience:
IC
Employment Type
Full-Time
