Office Coordinator
Office Coordinator
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Job Description
At Maersk we are committed to connecting and simplifying global trade. This means creating work environments where people thrive collaborate and contribute to something bigger. As part of our Business Support Services (BSS) team you will play a key role in ensuring our offices run smoothly providing employees with an efficient safe and inspiring workspace.
This role is perfect for someone who thrives in an international corporate environment enjoys a mix of administrative facilities and car fleet management responsibilities and wants to work for a company that values innovation collaboration and continuous improvement.
We are looking for a proactive solutionsoriented team player who is passionate about creating wellmanaged office environment streamlining operations and delivering excellent service. We invite you to be part of our journey!
What you will be responsible for:
Office & Facility Management
- Coordinate workspace planning and office layouts to optimize space utilization.
- Oversee office maintenance housekeeping and vendor coordination for essential services.
- Ensure health safety and environmental compliance within the office.
- Support the organization of meetings events and corporate gatherings.
Car Fleet & Transport Coordination
- Manage company car fleet operations including vehicle allocation fuel cost tracking and usage reporting.
- Coordinate vehicle maintenance insurance and compliance with company policies.
- Ensure an efficient reimbursement process for fuel expenses via fuel cards company credit cards or expense tools.
- Act as the main contact for car fleetrelated inquiries and vendor management.
Procurement & Administrative Support
- Order office supplies and manage inventory through internal procurement platforms.
- Handle correspondence appointment scheduling and general office administration.
- Support vendor coordination invoice processing and contract administration.
Workplace Engagement & Employee Experience
- Serve as a key contact for facilityrelated inquiries and employee needs.
- Support initiatives to enhance office experience and engagement.
- Collaborate with HR Finance and other teams to drive workplace improvements.
What you will bring to us:
- Bachelors degree in Business Administration Facilities Management or a related field (completed or in progress) or equivalent experience.
- Minimum 2 years of experience in office administration facilities management or business support within an international environment.
- Fluency in Polish (this role requires daily interactions in Polish).
- Fluency in English (for attending business meetings and working in an international environment).
- Experience managing company car fleets or transport coordination is highly desirable.
- Strong problemsolving skills and ability to work independently.
- Openminded and proactive approach to case resolution and operational improvements.
- Excellent organizational and multitasking skills to manage diverse responsibilities.
- Valid Category B driving license (musthave).
We we can offer:
- 18 months fixterm contract
- Dynamic work with multinational team
- Possibility to learn and develop in global organization
- Stable employment conditions
- Benefits package (medical package; life insurance; cofounding of sport card) etc.
#LIMK1
Maersk is committed to a diverse and inclusive workplace and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race colour gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition pregnancy or parental leave veteran status gender identity genetic information or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website apply for a position or to perform a job please contact us by emailing .
Required Experience:
IC
Employment Type
Full-Time
