Administrative Specialist (Conf) CL2
Administrative Specialist (Conf) CL2
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Job Description
The University of Maine System is accepting applications for an Administrative Specialist (Conf) CL2 (Administrative Specialist). This position will work in the Treasurers Office on the University of Maine at Augusta campus. The Administrative Specialist is responsible for a variety of administrative and clerical tasks that require strong organizational skills and flexibility. This role serves as the primary point of contact and an ongoing resource for both internal and external stakeholders handling a wide range of verbal and written communications.
Collaboration within a team is essential along with a commitment to exceptional customer service maintaining confidentiality filling administrative coverage gaps as needed and managing multiple tasks effectively. The ability to prioritize and navigate a diverse environment with frequent interruptions is crucial. The position seeks an individual with sound judgment and initiative because work is typically carried out under general guidance rather than specific instructions.
Key Responsibilities Include:
- Scheduling meetings and managing the supervisors calendar.
- Assist with email communications and answering the office phone.
- Creating and assisting with special projects and event planning.
- Managing the purchase order and invoice processes researching when applicable in MarketPlace.
- PeopleSoft processes that include invoices deposits etc.
- Take and file meeting minutes.
The hours are Monday through Friday from 7:30 AM to 4:00 PM. This position reports to the Chief Business Office and is an integral part of a dynamic team.
Salary: The starting wage for this position is $18.86 an hour (nonnegotiable) for a new hire or the appropriate transfer rate for a current employee ACSUM/COLT unit member with the University of Maine System.
Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):
- 13 paid holidays plus earned vacation and sick time
- Health Dental and Vision insurance
- Shortterm disability insurance and employerpaid longterm disability insurance
- Employerpaid basic life insurance and supplemental life insurance
- Tuition waiver program for employees and their dependents (spouse domestic partner and dependent children)
- 403(b) retirement plan with employer contribution
To learn more please review the Benefits Information Summary.
Qualifications
Required:
- High School diploma or equivalent education (G.E.D.) and sufficient experience including two years of administrative support experience.
- Experience with data entry and webbased programs.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong computer skills and experience using MS programs.
- Strong customer service skills.
- Adapts well to change.
Preferred:
- Associate degree.
- PeopleSoft and Marketplace experience.
How to Apply
Materials must be submitted via Apply Now below. You will need to complete an application and upload the following:
- A cover letter that describes your experience interests and suitability for the position.
- A resume/curriculum vitae.
Important items to know about the recruitment process:
- Review of applications will begin immediately. For full consideration materials must be submitted by May 30 2025.
- Materials received after the initial review date will be reviewed at the discretion of the University.
- Incomplete application materials cannot be considered.
- Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
- The successful applicant is subject to appropriate background screenings.
- We are not able to consider applicants who require Visa sponsorship.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity the University of Maine System does not discriminate on the grounds of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability physical or mental genetic information or veterans or military status in employment education and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity 5713 Chadbourne Hall Room 412 University of Maine Orono ME. TTY 711 (Maine Relay System).
Required Experience:
Unclear Seniority
Employment Type
Full-Time
