Executive Assistant
Executive Assistant
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Job Description
Why Ryan
Hybrid Work Options
AwardWinning Culture
Generous Personal Time Off (PTO) Benefits
14Weeks of 100% Paid Leave for New Parents (Adoption Included)
Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
Benefits Eligibility Effective Day One
401K with Employer Match
Tuition Reimbursement After One Year of Service
Fertility Assistance Program
FourWeek CompanyPaid Sabbatical Eligibility After Five Years of Service
Successful Ryan team members embrace and live Ryans values of Pursue Excellence Wired to Win Generosity Matters Build Trust and Integrity Always and will embody and demonstrate accountability.
*This position will require online assessment testing to be considered*
Duties and responsibilities as they align to Ryans Key Results
People:
- Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
- Maintains communications (email written phone and fax) while Principal is traveling
- Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
- May assist lessexperienced team members
Client:
- Prepare reports meeting minutes and correspondence.
- Create and edit documents spreadsheets and presentations.
- Manage schedules arrange appointments and itineraries Requires extensive coordination and followup to ensure all meetings are calendared properly and effectively utilizing the best use of the Leaders time.
- Optimize principal productivity through coordination of meetings travel conference calls and completing expense reports.
- Organizes and prioritizes multiple tasks and completes them under strict time constraints
- Answers and transfer all telephone calls takes accurate and concise messages
- Manages daily correspondence and filing; organizes and maintains electronic and/or hardcopy document filing system.
- Reads sorts and distributes incoming mail. When necessary routes client documentation to ensure timely delivery to Managers when client deadlines are involved
- In addition to the above responsibilities Executive Assistants whether employed fulltime or parttime will be responsible for office administrative tasks and duties including those in the office at the direction of the PIC.
Value:
- Handles and safeguards confidential and sensitive company and personal information
- Remains knowledgeable of business unit and corporate policies
- Identifies and works to improve internal process and works to develop Firm policies as needed.
- Reviews and edits clientrelated documentation
- Maintains client and administrative filing procedures
- Assists with other projects as needed
- Completes assignments with little supervision and performs other duties as assigned
Education and Experience:
High school diploma and 3 years of experience performing administrative duties for an individual group or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive complex and confidential nature.
Computer Skills:
To perform this job successfully an individual must have advanced skills in Microsoft Word Excel PowerPoint Outlook and Internet navigation and research.
Certificates and Licenses:
Valid drivers license required and Notary Public preferred.
Supervisory Responsibilities:
This job has limited or no supervisory responsibilities.
Work Environment:
- Standard indoor working environment.
- Long periods of sitting while working at computer.
- Occasional long periods of standing.
- Position requires regular interaction with employees and vendors both in person and via email and telephone.
Equal Opportunity Employer: disability/veteran
Employment Type
Full-Time
