Administrative Assistant 2 (PCN 07-5757)
Administrative Assistant 2 (PCN 07-5757)
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Job Description
Job Description
ATTENTION ALASKA RESIDENTS!
The Department of Labor and Workforce Development Division of Employment and Training Services is recruiting for an
Administrative Assistant 2 located in Anchorage!
No Cover Letter Required!This position is in the General Government Unit (GGU) at a Range 14.
What You Will Be Doing:
As an Administrative Assistant 2 at the Anchorage Midtown Job Center you will play a key role in supporting the successful operation of the Anchorage & MatSu Job Centers.
Responsibilities include:- Accounting and Financial Management: Create financial expenditure reports analyze and reconcile payments track invoices and credit card expenditures and advise management on funding balances.
- Payroll and Human Resources: Oversee biweekly timekeeping assist with recruitments schedule interviews coordinate personnel paperwork and onboard new hires.
- Procurement: Manage purchasing requests order supplies and equipment and reconcile travel expenses for clients and staff.
- Event Coordination: Assist in planning and organizing job fairs conferences and meetings.
Our Mission Values and Culture:
The Department of Labor and Workforce Development Division of Employment and Training Services (DETS) is committed to advancing opportunities for Alaskans by providing labor exchange employment and training services and unemployment insurance. Our mission is to promote economic stability and strengthen communities across Alaska.
The Anchorage Midtown Job Center team exemplifies this mission through dynamic collaboration and professional expertise: as a group of crosstrained individuals we work cohesively to develop a successful workforce while upholding our core values of Integrity Teamwork Respect Customer Service Communication Excellence Training and Creativity.
Benefits of Joining Our Team:
This position serves as the backbone of the organization providing essential support to staff and customers in the Job Centers while contributing to the smooth operation of our services. Joining our team means becoming part of the Department of Labor & Workforce Development an organization that values professional growth and career advancement. With multiple promotional opportunities were committed to developing our staff and fostering their success.
The position offers a 37.5hour workweek with 7.5hour workdays Monday through Friday between 8 a.m. and 5 p.m; upon passing probation youll be eligible for an Alternate Work Week Schedule which provides every other Monday or Friday off. Additionally the State of Alaska provides 11 paid holidays per year generous leave accrual comprehensive health benefits and a competitive retirement plan.
The Working Environment You Can Expect:
The Anchorage Midtown Job Center located in the heart of Anchorage has plenty of free parking and a variety of nearby restaurants and grocery stores; stepping out for lunch or a quick break is convenient and efficient. The office offers a uniquely dynamic and rewarding work environment that is both professional and teamcentered with everchanging priorities and assignments that keep the work engaging and fulfilling in this customer servicedriven role.
Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:- Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
- Clerical: Knowledge of filing typing entering data maintaining records and using and completing forms.
- Manages and Organizes Information: Identifies a need; gathers organizes and maintains information; determines its importance and accuracy; and communicates it by various methods.
- SelfManagement: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Interpersonal Skills: Treat others courteously sensitively and respectfully. Considers and responds appropriately to the needs and feelings of different people in different situations.
Additional Required Information
**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirements in order to be considered for employment at this time.
DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW- A list of three (3) professional references one of which should be your most recent supervisor including name job title employer and current phone number(s).
- A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable.
LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
APPLICATION NOTICE
You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page.Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If youre experiencing problems attaching to your application or if you simply had forgotten you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.
EDUCATION
If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If youre unable to attach to your application email it to the contact provided in the job posting. If email is not an option please call the contact person to obtain a fax number.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
BARGAINING UNIT
If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employee you must mark that it does not apply to you.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at(toll free) or . If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callor (907)in Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) or (907)if you are located in the Juneau area. Requests for information may also be emailed to:
For applicant password assistance please visit: Information
Employment Type
Full-Time
