Associate Project Manager
Associate Project Manager
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Job Description
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
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What You Would Get To Do
The Associate Project Manager is a key member of FIRSTs global Events & Experiences team responsible for managing and executing small to midsized virtual hybrid and inperson events while supporting larger multiday projects. This role oversees event logistics liaises with clients and vendors manages budgets and timelines and ensures seamless execution from planning to reconciliation. Collaborating with internal teams and external partners the Associate Project Manager maintains event documents coordinates suppliers and ensures all requirements are met.
The role supports the Project Lead and Project Team in various aspects of the event e.g. research of venues suppliers admin tasks client meetings etc. The exact role per project is determined by the Project Lead at the kickoff stage though can flex as project scope develops.
What You Would Get To Do
- Manage and prioritize the execution of small to midsized virtual hybrid and inperson events while supporting the project management of large multiday events.
- Sourcing negotiating contracting and managing supplier selection increasing profitability where possible
- Liaise with the clients and vendors to ensure all logistics and requirements are fulfilled
- Manage and maintain all event documents to keep the project team aligned including but not limited to: Operations Decks Timelines Budgets Staffing Plans etc.
- Work directly with hotels and venues to facilitate the needs to the meeting in both preplanning and onsite delivery of the events
- Manage and work directly with vendors (e.g. florists gifting vendors caterers musicians furniture rental companies photographers etc.)
- Support other members of the Events & Experiences team when applicable in any of the following capacities: speaker management oneonone coordinator rooms manager ground transportation data entry etc.
- Collaborate with the various internal departments such as Venue Sourcing Event Technology Technical Production Creative & Design and Strategy teams on project elements; by briefing directing keeping track of progress in order to be constantly aware and able to present feedback and updates to clients
- Help manage event communications ensuring any issues or changes that might impact events are escalated or approved through proper channels and are documented
- Follow and adhere to all FIRST standards and practices connected to successful project management
- Create and manage event budgets including invoicing reconciliation and cashflow tracking
- Track time spent to projects to accurately reflect the work being done
- Stay informed about industry trends suppliers and best practices participating in events to expand professional networks
- Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)
What We Are Looking For
- 2 years of experience in endtoend event management (ideally corporate)
- Proficient with G Suite Zoom and Microsoft Office Suite (including Outlook and Excel Teams and SharePoint)
- Proficient in Excel Budget management and reconciliation
- Good presentation creation and formatting skills
- Familiarity with webbased event platforms such as Zoom vFairs SpotMe Cvent GlobalMeet and Intrado
- Awareness of Technical Production and Creative Asset Management fulfilment preferred not required
- Flexible and willing to work outside normal business hours (evenings weekends) and travel when required for site visits and onsite management of events
- Knowledge of venues and suppliers in key cities
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- Personal Volunteer Day
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Mobile Phone Allowance
- Pension Scheme Enhancements
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
#LITS1 #LIHybrid
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
