Part Time Administrative Assistant
Part Time Administrative Assistant
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Job Description
Job Details
Description
Job Posting: PartTime Administrative Assistant
Location:The Harker School San Jose CA
Schedule:Parttime yearround (2528 hours/week flexible schedule)
Compensation:$25.00$30.00 per hour commensurate with experience and qualifications
Position Summary
The Harker School is seeking a detailoriented and proactiveAdministrative Assistantto support the Human Resources department. This parttime role is essential in maintaining organized systems supporting employee onboarding and contributing to the smooth operation of daytoday HR functions such as benefits tracking training coordination and file management.
The ideal candidate will be organized techsavvy and possess a collaborative mindset that thrives in a dynamic school environment.
Qualifications
Key Responsibilities
Administrative & File Management
Process weekly invoices and vendor payments
Reserve space for training sessions and meetings
Maintain and organize confidential digital employee files
Archive outdated documents per retention guidelines
Onboarding & Employee Support
Assist new employees with the HRIS system
Process HRrelated reimbursements
Serve as a backup for fingerprinting support (livescan certification required)
Compliance & Training
Coordinate and book training classes
Monitor and support training compliance tracking
Benefits Administration
Assist with benefit enrollments and open enrollment events
Prepare and distribute benefit materials
Reconcile monthly benefit invoices
General HR Support
Provide administrative support for audits reports and special projects
Support seasonal HR initiatives and school events
Qualifications
Education
High school diploma or equivalent required
Experience
Minimum 2 years in an administrative support role
Experience with document and file management
Prior experience in a school nonprofit or small office preferred
Technical Skills
Proficiency in Microsoft Office Suite
Familiarity with digital/cloudbased filing systems (e.g. Dynafile)
Soft Skills
Exceptional attention to detail and organization
Strong communication skills (written and verbal)
Proven discretion with confidential information
Friendly professional and serviceoriented demeanor
Ability to manage time effectively and adapt to occasional interruptions
Spanish language skills are a plus
Working Conditions
Standard office environment within a school setting
Yearround role with seasonal project peaks
Occasional light lifting (e.g. supplies or file boxes)
Note:This role requires strict confidentiality professionalism and integrity in handling sensitive employee information.
About The Harker School
The Harker School is a premier K12 independent college preparatory school in San Jose CA. Our team is committed to fostering a supportive inclusive and collaborative workplace that reflects the vibrant community we serve.
Employment Type
Full-Time
