Student Casual - BIA Clerical Assistant â Birmingham International Academy â Grade 3 - 901362
Student Casual - BIA Clerical Assistant â Birmingham International Academy â Grade 3 - 901362
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Job Description
Department: Birmingham International Academy
Location: University of Birmingham Edgbaston Birmingham UK
Grade:Grade 3
Hourly rate: 13.68 per hour plus holiday entitlement
Hours required: 36 hours per week
Casual Contract start/end:23/06/2025 19/09/2025
Number of positions available: 3 fulltime posts
Advert closing date: Friday 19thMay 2025 11.59pm
The application deadline may be adjusted based on the volume and quality of applications received. We recommend that candidates submit their applications promptly.
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are and how we work.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on site. On campus we have a stateoftheart sports centre with pool shops places to eat and drink our own art gallery museum and botanical gardens.
Find out more about the benefits of working for the Universityof Birmingham
Background:
Birmingham International Academy (BIA) sits within Academic Services and works collaboratively with the Colleges to provide Presessional English Academic English and Foundation Programmes. The BIA has an entirely international student cohort and a safeguarding responsibility to students under the age of 18. The BIA is accredited by the British Council for the teaching of English in the UK.
Role Summary:
The clerical assistant will work within the BIA Operations and Administrative team during the busy summer period where the department has around 1000 students and 100 new teachers. The role will involve helping through the whole student journey from student applications and induction days to attendance monitoring database management exam support and collation of student grades. There will be a degree of helping with student social events in a vibrant environment. The job will involve providing support to both students and staff.
Main Responsibilities:
- Monitoring student attendance chasing up teachers and students for info
- Database management ensuring all data is accurate so that reports can be run
- Checking student application status and replying to standard emails
- Auditing Canvas courses
- Assisting in Student induction days
- Exam support
- Collating student marks and preparing exam board documentation
- Preparing student reports
- Administering teacher observations
- Helping with the CPD conference
- Writing minutes for meetings
- Assisting with student surveys
- Dealing with teacher and student queries as they arise
- Possible reception cover if required
Person Specification:
- A good standard of literacy and numeracy as may be evidenced by GCSE Maths and English (or equivalent) A*C/94 or equivalent qualification. Where no equivalent qualification is held relevant work experience evidencing the skills and ability to undertake the role will normally be required.
- Proficient in Microsoft packages.
- Accuracy and attention to detail is essential.
- Excellent team working and communication skills both written and verbal is essential.
- A customer focussed approach.
- An ability to organise your own workload is required.
- Ability to learn and understand how diversity considerations affect own area ( requirements/dress code).
- Able to work full time between 23/06/2025 19/09/2025
For any informal queries please contactEsther Reeves ()
View our staff values and behaviourshere
Valuing excellence sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.
The University of Birmingham restricts all students to working up to 20 hours per week during term time. If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT PGR or PhD student) you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week. In addition to this please be aware if you are an International student you will be required to apply to the Registry for the appropriate Authorised Absence.
You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.
To work you will need to carry out a right to work checks will need to be completed prior to work commencing.
Required Experience:
Intern
Employment Type
Full-Time
