Executive Personal Assistant
Executive Personal Assistant
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Job Description
Division: Legal Governance and Regulatory
As part of the Legal Governance and Regulatory divisions the Corporate Governance team has the responsibility for the Groups corporate governance. As such it is working in close collaboration with the different companys decision making bodies and ensures that the corporate governance framework for the company is properly designed implemented and maintained in line with the regulatory framework Strategy and Purpose of the Group.
It is supporting the Managing Bodies and Committees on all governance matters. This includes amongst other elements developing and implementing processes to promote and sustain good corporate governance organizing and recording accurate decisionmaking at Management Committee Board Board Committees and General Assembly level and advising the Board/Management in the execution of their roles as well as handling various corporate housekeeping and legal vehicle management.
The Corporate Governance team is keen to contribute to the establishment and maintaining of Good Governance principles and practices.
If you are a great teammate interested to work in a fastpaced working environment and want to learn more about corporate governance this is a job for you.
The Corporate Governance team is multicultural and will welcome you with open arms. There is a flexible working arrangement within Euroclear and you will be able to work from home several days a week.
About your role
As an executive assistant your primary responsibility will be collaborate with the personal assistant to the Chairman of the company and the Corporate Governance team in charge to:
- Handle the agenda coordinate internal and external meetings
- Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates.
- Handle vital travel documents Visas passports
- Handle administrative tasks e.g. submitting / uploading forms follow up make appointments where indepth discussion are needed
- Recording of registrations to seminars and follow up on practicalities invoices e.g. Eurofi COP Davos IMF ...
- Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle and other logistics for the Boards and Committees
- Screen incoming calls and emails as well as handle confidential matters.
- Reviewing printing and layout of documents
- Use an array of business software applications (e.g. word processing presentation and spreadsheet).
- Connect with stakeholders at all levels inside and outside of the organization.
You have:
- A bachelor or masters degree and at least 5 years of experience as an Executive / Personal Assistant of senior managers.
- Proactive attitude in scheduling travels (recurrent) meetings workshops....
- Knowledge in different software packages of Microsoft Office (Word Excel and PowerPoint).
- Very efficient organizational skills and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines ; know how to prioritize.
- Strong communication skills in English. Ability to transmit information clearly and transparently.
You are:
- Able to provide minimal technical support for setting up hybrid meetings.
- Willing to learn other programs and tools used in Euroclear
- Proactive and accurate.
- Resilient positive and flexible.
- Creative in problemsolving.
- Discrete as you will get exposure to sensitive materials and personal information.
- Tactful towards direct colleagues and within the organization.
- Interested in learning and tackling new responsibilities as role and experience grows.
- Detailed oriented.
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Employment Type
Full Time
