Human Resources Analyst

The HR Analyst administratively supports the HR Department in the areas of HR processes benefits administration staff recruiting and professional development and facilities. Responsibilities include scheduling and coordinating meetings maintenance of the filing system for the department preparation of the expense requests and proper coding of all employee benefit vendor bills and managing specific HR/Recruiting databases including the HR resume inbox and HRIS (UKG Pro). Specific job duties are outlined below.

Position Reports to: Director of Human Resources

Overall Responsibilities:
Primary duties will include but are not limited to the following:

General Administrative

• Provides clerical secretarial and administrative support to the CAO Director of Human Resources Human Resources Manager Payroll & Benefits Manager and Office Services Manager.
• Establishes develops maintains and updates filing system for the Human Resources Department; retrieves information from files when needed.
• Acts as primary administrator for human resources functions of HRIS utilization secondary administrator for benefitsrelated HRIS utilization.
• Responds to regularly occurring requests for information.
• Handles confidential and nonroutine information.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Types and designs general correspondence memos charts tables graphs business plans etc.; proofreads for spelling grammar and layout; responsible for accuracy and clarity of final copy.

Recruiting/Hiring

• Creates and maintains job postings for staff openings in UKG Pro Recruiting including publishing to relevant thirdparty job listing sites.
• Monitors resumes received at inbox and through HRIS prescreens and forwards to hiring managers as appropriate.
• Ensures candidates submitted through outside recruiters are timely added to UKG Pro Recruiting to maintain accurate applicant tracking.
• Coordinates candidate interviews.
• Maintains recruitment letter templates.
• Submits and reviews background checks for prospective candidates.
• Assists with the orientation schedule for new hires.
• Manages entry of newhire data into HRIS through processing into payroll.
• Maintains compliant recordkeeping of I9 files including submission of new hires to EVerify.

Employee Relations

• Has a working knowledge of the Firms policies and procedures and explains employee policies when necessary.
• Assists with timecard edits as needed for HR Managers direct and indirect reports.
• Implements and maintains performance management tools in HRIS to assess employee performance growth and development.
• Gathers and compiles evaluation summaries for determination of salary increase recommendations.
• Assists with the administration of the Firms Wellness Program.
• Processes verifications of employment for nonpartner employees.

Invoices/Reimbursements

• Prepares benefits invoices and reconciliation for approval by the Payroll & Benefits Manager.
• Prepares submission of invoices for contract employees and ensures routing to supervising attorney or manager for additional approval.
• Assists in processing reimbursements and check requests related to HR expenses.

Other

• Overtime may be required on occasion.
• Other duties/tasks as assigned.

Required skills:

• A general knowledge of business and an excellent command of the English language
• Working knowledge of secretarial office administrative procedures and knowledge of use and operation of standard office equipment at a level generally acquired through two plus years related experience
• Must be PC proficient with Microsoft Office applications
• Must have excellent interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise tact and diplomacy
• Some analytical ability to gather and summarize data for reports find solutions to various administrative problems and prioritize work
• Continual attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines
• Ability to work independently be a selfstarter and communicate effectively both verbally and in writing
• Must possess excellent organizational skills and selfinitiation

Education and Experience Requirements:

• At least two years of experience in above skill areas
• Demonstrated proficiency in MS Office Suite and Kofax PDF software programs
• High School diploma (or equivalent); Bachelors Degree a plus
• Experience with UKG Pro UltiPro or Kronos HRIS (including advanced reporting) strongly preferred

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise dust chemicals
• Mobility within the office including movement from floor to floor
• May sit for long periods of time
• Crouching kneeling standing walking pushing pulling and lifting occasionally
• Operating a personal computer telephone voicemail and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problemsolving skills

FLSA Status
NonExempt

HOURS
FullTime

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Required Experience:

IC