Education Support Team Manager - College of Medicine and HealthGrade 6
Education Support Team Manager - College of Medicine and HealthGrade 6
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£ 32546 - 35116
1 Vacancy
Job Description
Position Details
College of Medicine and Health
Location: University of Birmingham Edgbaston Birmingham UK
Full time starting salary is normally in the range 32546 to 35116. With potential progression once in post to 39.355 a year.
Grade 6
Full Time Permanent
Closing date: 29th May 2025
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We are committed to helping the people who work here todevelopthrough our sectorleading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a widerange of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a stateoftheart sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.
Find out more about thebenefits of working for the Universityof Birmingham
Background
You will be a key member of the Professional Services Team supporting delivery of the Biomedical Science and oneyear Intercalating undergraduate programmes and will be based in the College of Medicine of Health at the University of Birmingham. You will share responsibility with peers for administrative tasks associated with delivery of these programmes and the assessment of students. You will provide a highquality administrative service communicate effectively across all levels of the University as well as any external partners and be flexible in your approach to the management of your team. There will be opportunities for you to work across the wider teams in both the College and University to broaden your experience skills and knowledge.
This is an exciting role in a vibrant team which will enable you to influence the professional services support for students in line with the Universitys strategy of delivering an excellent student experience. The ability to think creatively to communicate well and collate and disseminate information is vital.
You should have wideranging communication skills sufficient to generate and foster good working relationships to effectively manage and influence change.
Zoom Info Session
If you are unsure as to whether this is the role for you have any questions or just want to learn more we invite you to join us at the UoB Education Support Team Manager Info Session. This will be an open session where you can learn more about the role ask questions and hear more about what its like to work at the University of Birmingham. Please see below for details:
When: 12.30pm on Friday 23rd May 2025
Register in advance for this meeting by emailing Paul Caley on
After registering you will receive a confirmation email containing information about joining the meeting.
Role Summary
At the University of Birmingham students are at the heart of all we do. You will lead and manage a professional services team which is passionate about providing excellent administrative support for students and staff.
Duties may vary between teams but you will be responsible for taking the lead in all aspects of administration supporting academic staff and the delivery of our teaching and research programmes for students.
You will oversee the delivery of all teaching and learning related activity within your designated service area. This will involve managing teams of Professional Services staff and working closely with key senior academic educational leads and the Professional Services network across your designated service area.
Main Duties
Staff Management and Recruitment:
- Individually or through intermediary managers provide leadership to and manage a team(s) responsible for delivering administrative services to support the educational strategy of your designated service area.
- Recruit and line manage staff providing continuous support development mentoring and training for a specified team.
- Promote equality and values diversity acting as a role model and fostering an inclusive working culture.
- Plan and make recommendations on team structures and recruitment strategies that ensure sufficient resources are available to deliver service. This includes maintaining documentation of processes planning efficient workload allocations and ensuring essential work is covered in the event of absences.
- Manage staff performance and address areas of concern confidentially and sensitively.
- Build relationships and manage expectations of the team.
Administrative Service
- Ensure accuracy and establish sufficient quality control/data checking methodologies.
- Support the development of plans within your designated service area and at times within the University e.g. as a member of University working groups or committees across your designated service area as and when required either as Secretary or as your areas representative.
- Prepare and deliver (either as an individual or through your team) management and institutional reporting within set deadlines analysing and interpreting complex data sets where required.
- Troubleshooting and problem solving for any general issues that arise escalating as necessary to the relevant section or colleague.
- Act as a key contact and link between the designated area College and University ensuring that the appropriate academic and professional services staff are kept fully informed regarding changes and updates in practice and policy.
- Proactively engage with/contribute to process improvement and the development of service delivery capability.
Education Support
- Manage maintain and oversee all teaching and learning related activity in accordance with University/ Regulatory Body regulations/Codes of Practice across the academic cycle. This includes supporting quality audits preparing reports and delivering remedial action plans.
- Working closely with key members of academic and professional services staff to provide an effective administrative service in response to changing needs and priorities; advising other managers and colleagues on matters relating to programme administration and academic administrative support.
- Maintain a focus on the quality of the student experience in your service area working collaboratively and creatively with colleagues to support student engagement and promote enhancement opportunities.
- Manage and support Education related projects.
Person Specification or Required Knowledge Skills Qualifications Experience
You will need to evidence:
- Educated to Degree level (or equivalent level qualifications) where no equivalent qualification is held relevant work experience evidencing progression and development together with evidence of the transferable skills and ability to work at this level will normally be required
- Significant practical experience in a similar role
- A levels or an equivalent level 3 qualification such as a Level 3 NVQ or level 3 national diploma.
- GCSEs to a minimum of grade C/4 in English and Mathematics (or equivalent qualifications)
You will be:
- Experienced in a role where you are expected to provide staff support development and motivation.
- Significantly experienced in communicating and collaborating with all levels of staff and able to demonstrate a proven ability to set and maintain standards for your designated service communicating your own expectations and possibly the expectations of senior colleagues.
- Able to influence change and decision making by evaluating work and analysing the benefits costs and risks of alternative scenarios.
- Personally well organised with high levels of team organisation skills including the ability to ensure deadlines are met by prioritising the work of yourself and your team.
In addition to the above you should be able to demonstrate and/or evidence the following:
- Excellent communication skills with a proven ability to communicate effectively with staff students and external stakeholders at a variety of different levels and from different professional backgrounds.
- Exemplary attention to detail and the ability to work confidentially using judgement and making appropriate decisions within the constraints of the role.
- The ability to act with tact and diplomacy when dealing with confidential matters concerning staff colleagues and students.
- Proven IT literacy with demonstrable proficiency in the use of the Microsoft Office suite of programmes
- The ability to work to tight deadlines in a collaborative team environment.
- The ability to cope with change in a fast moving dynamic environment and becoming comfortable with often changing University processes and regulations making them accessible to the members of your team.
- The ability to develop and manage service delivery capability to high standards.
- Knowledge of the protected characteristics of the Equality Act 2010 and how to actively ensure in daytoday activity in own area that those with protected characteristics are treated equally and fairly.
Dimensions
As a key team manager you will be expected to lead and motivate a team or teams with multiple members to provide an excellent service often via intermediate line managers. You will have responsibility for managing the administration of a portfolio of study elements (likely to include a range of different assessments modules and programmes of study) delivered by a range of academic staff. Your teams customers will number in the dozens of academic staff and other colleagues and hundreds or thousands of students. Some roleholders will liaise regularly with external partners and regulators.
Planning and organising
You will be required to develop initiatives and approaches proactively identify and recommend improvements to the service and work across the College and University as required.
Problem solving and decision making
You will be expected to provide expert advice and proactively troubleshoot when issues arise.
Internal and external relationships
This role will be liaising with internal (and in some cases external) colleagues and stakeholders potentially across the University as you will contribute on working groups etc as well as dealing with customers with more complex issues to solve. You will proactively lead and motivate your team dealing with all team issues as appropriate.
Informal enquiries should be directed to Paul Caley via
View our staff values and behaviourshere
We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.
Required Experience:
Manager
Employment Type
Full-Time
