Billing & Office Administrator
Billing & Office Administrator
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Job Description
Company Description
Thank you so much for considering our company in your career search! Classic Fire Life Safety is a leader in the fire protection and life safety industry because of our talented knowledgeable and motivated staff. We know that it is our people who make the difference and we are looking to grow our team of passionate professionals. Interested in joining us
Our goal is to partner with our customers to ensure their buildings and the people in them are safe from new building construction activities modernization activities and demand for system upgrades through to preventative maintenance and service.
Why join the Classic team
- CFLS is a caring company who values our staff.
- CFLS is local and is part of the community.
- CFLS is a fullservice fire protection contractor.
- A great working environment with opportunities for career advancement
- Competitive salary
- Comprehensive Group benefits
- Educational assistance program
- Employee referral bonus program
- The chance to contribute to essential life safety work
- Supportive teamfirst culture
- Social events: Building camaraderie and fostering a sense of community is essential.
Position Overview
At Classic Fire Life Safety we protect what matters most. Whether its fire protection systems or comprehensive life safety services we help our clients safeguard their people property and peace of mind. As we continue to grow across Western Canada we are looking for a proactive organized and reliable Billing & Office Administrator to join our Calgary team.
About the Role
This is a key support role that ensures the smooth operation of our Calgary office while supporting critical billing functions and providing administrative assistance to our business leaders. Youll wear multiple hatsmanaging billing workflows coordinating daily office activities supporting operations and being a welcoming first point of contact for visitors and clients.
This job description serves as a guideline and may not encompass all functions of the role.
Main Duties and Responsibilities
Operations & Billing Administration
- Complete billing processes for Service MWD and Construction
- Vendor portal administration
- Respond to COI (Certificate of Insurance) and WCB requests
- Support credit documentation and processes
- Assist with corporate credit card report tracking and submission
Administrative & Business Leader Support
- Provide general admin support to business leaders
- Manage Visa reconciliations and expense reporting
- Support document preparation filing and scheduling
Reception & Front Desk
- Answer phones for both Calgary and Kelowna offices
- Greet and assist inperson customers and vendors
- Assist with fire extinguisher counter sales
- Handle deliveries mail and courier shipments
- Oversee visitor sign in logs
Office & Facilities Coordination
- Provide daytoday vendor onsite support including janitorial waste management and catering services
- Book meeting rooms hotels and event spaces for team functions
- Maintain and renew business licenses
- Supporting fleet administration
Qualifications:
- Previous billing / invoicing experience
- 2 years in an administrative office coordinator or executive assistant role
- Strong multitasking and organizational skills
- Excellent communication and customer service abilities
- High attention to detail and followthrough
- Proficient in Microsoft Office Suite; experience with accounting or ERP systems is a plus
- Experience in construction service or technical industry is an asset
We thank all applicants who apply but only those candidates who meet the above qualifications will be contacted for an interview.
Required Experience:
Manager
Employment Type
Full-Time
