Department Assistant
Department Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Summary:
The Department Assistant will provide vital administrative support to department leadership to ensure smooth daily operations and alignment with business objectives. This role involves collaborating with management to coordinate administrative services streamline departmental functions and maintain accurate documentation in support of project and organizational goals.
Roles and Responsibilities:
Support weekly field craft payroll time entry
Verify time records using the jobsite badging system flag discrepancies and assist with corrections
Assist in the submission and processing of craft correction paychecks
Enter data into the jobsite IRA tracking log
Add apprentice information into the Baker Tilly database
Review and ensure accuracy of new hire paperwork prior to submission to payroll
Support general document control procedures
Manage UPS/FedEx deliveries and coordinate timely routing to appropriate shippers
Monitor and order office supplies as needed
Provide support for event and training setup as required
Requirements:
Education: High school diploma or GED equivalent
Experience: Minimum of 2 years in an administrative or coordinator role preferably in a construction or fieldbased environment
Strong organizational written and verbal communication skills
Proven ability to work independently and manage multiple priorities
Professional mature and positive demeanor
Ability to interact effectively with a variety of personalities
Spanish bilingual skills are a plus
Technical Skills:
Proficient in Microsoft Access Excel and Word
Experience with Oracle preferred
Physical Demands:
Regularly required to stand walk use hands type reach speak and hear
Occasionally required to lift or move items up to 50 lbs
Vision requirements include close vision peripheral vision and the ability to adjust focus
Work Environment:
May be exposed to outdoor conditions including extreme heat or cold
Occasional exposure to wet/humid environments mechanical equipment and airborne particles
Typical noise level is low to moderate
Reasonable accommodations may be made to support individuals with disabilities
#IND1
Employment Type
Contract
