Sports Union Assistant

Grade and Salary:Grade 4 ()

FTE and working pattern:35 hours (1FTE)Fulltime permanent

Job summary:The Sports Union Administrator executes administrative tasks including executing and recording financial transactions completing administrative tasks imperative to the operation of the business and delivery of the SUs large social events.

Values & Behaviours:We require an individual who can display core values and behaviours that underpin consistently high standards. This should be aligned to both the Sports Union Values and Oriam behaviours: Celebrate Collaborate Belong & Inspire. Oriam Behaviours areWelcoming & Inclusive and No stone left unturned Solutiondriven.

Key Responsibilities:

Sport Administration

• Responsible for all team and individual event entries.
• Book all internal and external facilities for training and matches.
• Lead on all facility programming of SU & activities.
• Lead on all club fixtures arrangements and support clubs with related administration including squad management and results (including BUCS SSS leagues & Cups and other rec leagues).
• Work with SUP to promotion results student representation scholar successes.

Transport

• Execute and monitor transport bookings and processes in line with allocated allowances.
• Deal with any issues on vehicle maintenance for longterm leases.
• Ensure compliance across all student drivers and Sports Trips working closely with University Assurance Services and Safeguarding including driver assessments and insurance related matters.

Volunteer Support

• Support with annual and ongoing training of volunteer committee members in all processes related with training and fixture arrangements.

Finance Support

• Invoices Responsible for tracking all expenditure to key suppliers (transport facilities & competitions) in line with agreed budget expenditure.
• Allocations Responsible for tracking all expenditure against agreed club allocations and ensuring recharges in line with financial yearend.
• Personal Specification This section describes the personal characteristics and behaviours that are required to be successful in the role.

Skills & Experience:

Essential

1. Experience and competency with Microsoft Office Excel and Word and other IT programmes.
2. Experience of sports administration.
3. Effective organisational and time management skills to adapt to fast paced working environment.
4. Effective communication skills with an ability to work flexibly and collaboratively as part of a team.
5. Display a positive and approachable nature demonstrate a commitment to personal and organisational improvement and a passion for sport.

Desirable

1. An understanding of Tertiary Education sport.
2. Educated to degree level.
3. Full clean UK drivers license.

How to Apply

Applications with FULL CV can be submitted up to midnight(UK time)onSunday 25^th May 2025.

Shortlisting will be done w/c 26^th May 2025 and interviews w/c 2^nd June 2025.

At HeriotWatt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with wellbeing and inclusiveness at the heart of our global community.

HeriotWattUniversity is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

HeriotWattUniversity values diversity across our University community and welcomes applications from all sectors of society particularly from underrepresented groups. For more information please see our website also our awardwinning work in Disability Inclusive Science Careers welcome and will consider flexible working patterns e.g. parttime working and job share options.