Document Controller
Document Controller
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Job Description
Location & work modality: Barcelona (EMEA)
Start: ASAP
Type of Contract: Full Time / Permanent
About Submer
The best way to introduce you to Submer is undoubtedly through our values: Sustainable Unique Bold Making Sense Empathetic and Reliable. If these resonate with you were sure you will find your place here in no time.
At Submer we believe that our digital world can be more sustainable more efficient and more environmentally friendly. Submer is solving the biggest problems of datacentre supercomputer hyperscale and edge applications to make that future possible.
Our new Design & Build Business Unit is a dedicated team focused on delivering complete integrated infrastructure solutions from initial concept through to operational handover. This is a unique opportunity to help shape the future of infrastructure delivery from the ground up.
What impact you will have
The Document Controller will play a key role in ensuring the integrity accessibility and traceability of all documentation related to our Design and Build projects. This includes managing technical drawings contracts submittals and records across multiple stakeholders and project phases. The ideal candidate is meticulous proactive and thrives in fastpaced innovationdriven environments.
What youll do
- Establish and maintain document control systems and processes in alignment with ISO standards and company procedures.
- Manage the flow of documents (drawings RFIs specifications change orders etc.) between internal teams clients and contractors.
- Ensure timely collection review distribution and storage of documentation in both digital and physical formats.
- Control the numbering sorting filing storing and retrieval of both electronic and hard copy documents.
- Track and update project document registers and logs regularly.
- Support engineers designers and project managers with document access version control and compliance requirements.
- Review incoming documentation for accuracy and completeness before dissemination.
- Ensure data confidentiality and access control based on project roles and responsibilities.
- Liaise with IT to ensure systems for document control (e.g. SharePoint Procore Aconex etc.) are optimally configured and maintained.
- Assist in audits and quality control procedures by providing requested documentation promptly.
What youll need
- Minimum 6 years experience in a document control or administrative role in engineering construction or industrial environments.
- Familiarity with construction/design documentation workflows (e.g. submittals transmittals asbuilts).
- Experience with document management systems (DMS) such as Procore Aconex Autodesk BIM 360 or similar.
- Understanding of ISO 9001 and project management methodologies is a plus.
- Exceptional attention to detail and organizational skills.
- Strong interpersonal and communication abilities.
- Capable of working under pressure and managing multiple projects simultaneously.
- Proficiency in Microsoft Office Suite; advanced Excel knowledge preferred.
- Fluent in English.
What we offer
- Attractive compensation package reflecting your expertise and experience.
- Restaurant Pass.
- Private Health Insurance.
- Languages classes (English/Spanish).
- A healthy work environment with fresh fruits to energise and an onsite gym for active breaks.
- A great work environment characterised by friendliness international diversity flexibility and a hybridfriendly approach.
- Youll be part of a fastgrowing scaleup with a mission to make a positive impact offering an exciting career evolution.
Our Inclusive Responsibility
Submer is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status or any other protected category under applicable law.
Employment Type
Full Time
