Administrative Management (Contract & Fiscal Coordinator)
Administrative Management (Contract & Fiscal Coordinator)
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Job Description
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and wellbeing fostering selfsufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kickstart your profession.
For more information please visit today!
Summary Statement
Selective Requirement
- Experience in fiscal or contract management
Preferred Qualification
- Knowledge of budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining monitoring projecting and controlling a budget within set policies and procedures.
Essential Functions
- Track and manage the financial aspects of the grantmaking process including budget development monitoring and reporting.
- Maintain accurate records of grant allocations expenditures and balances.
- Monitor grant budgets to ensure compliance and identify potential issues.
- Prepare financial reports for POSDC leadership and relevant stakeholders.
- Develop and manage payment schedules for grant disbursements.
- Ensure timely processing of grant payments to grantees.
- Track payment progress and follow up on any outstanding payment issues.
- Maintain organized and complete contract and financial documentation.
- Ensure that all agreements submitted by POSDC staff are complete accurate and comply with established standards.
- Verify that all necessary signatures and essential agreement details are obtained.
- Ensure that all financial transactions and contract activities are conducted in compliance with relevant policies procedures and regulations.
- Collaborate with POSDC staff grantees and other stakeholders to facilitate effective grant management and contract administration.
- Work with the POSDC staff to ensure grant compliance by confirming all required data has been received.
- Work with the POSDC Director to ensure that payments are approved.
Job Requirements
JOB REQUIREMENTS for Administrative Management
- Possession of a bachelors degree in political science public administration communications journalism English or closely related curriculum and two years of professional experience in lobbying governmental relations political campaigns broadcasting communications or public relations.
OR
- Two years state federal OR local legislative experience.
- Two years DHSS administered programs experience.
- Two years project management experience.
- Two years experience analyzing and interpreting legislation and policy.
- Two years experience working with people from diverse academic and diverse cultures.
Additional Posting Information
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.
DHSS does not provide employmentbased sponsorship.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
Once you have submitted your application online all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab at.
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800)or by visiting . You may also call (302)or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
IC
Employment Type
Contract
Key Skills
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