Administrator

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent no fee will be applicable please direct all queries to the relevant Resourcing Partner.

ADMINISTRATOR FACILTIES MANAGEMENT

ROMFORD

What you will be doing:

An opportunity has arisen for an Administrator to join the team at Galliford Try within our Facilities Management Business.
Supporting the Facilities Management Projects with processing of invoices via the Orbit System.
Raising of Purchase orders and SubContract orders in Orbit as instructed by the Line Manager.
Taking ownership of Project related reports working along side the Finance and Commercial Teams.
Supporting the project with Administrational support working along side the Project Operations Teams.
Taking ownership of invoice trackers and FM Contract trackers.
Deal with all enquires to the project office from Clients Customers Galliford Try Facilities Management (GTFM) staff via telephone email or direct access/attendance at the project office
Deal with electronic communications in accordance with Galliford Try Policies
Provide administrative support to project staff who do not have electronic access to Galliford Try systems including and not limited to the Galliford Try Oracle based programmes for employment services.
Raising and closing of Tasks in the CAFM system for Lifecycle Variations or Chargeable works as instructed by the Line Manager
Supporting the Jeopardy & Planning Team for CAFM system updates
Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures.
Provide general clerical assistance as required by the project team including but not limited to the taking of notes and minutes of meetings and the production of such documents as appropriate
Undertake the filing of project and GTFM documents both in electronic and paper format as required
Assist in the generation of GTFM invoices to Clients and other recipients of GTFM services
Assist the Contract Manager/Assistant FM on organising delivering of Toolbox Talks.
Maintain the stock of office consumables uniform PPE for use by the GTFM team at the required levels and provide a proper control on the purchase and issue of stationery.
Understanding GTFM processes to assist with remote cover across the UK contracts

About You:

Highly organised and able to multitask with ease
Previous experience as an Administrator in a similar role
Confident with Microsoft office software (e.g. MS Office) including word processors spreadsheets and presentations
Confident with Microsoft Excel is essential for this role.
You will also be able to demonstrate the following key attributes:
Desire to understand and promote the Company purpose vision values and culture
Organised structured and professional with a passion for excellence striving to delivering the best.
Flexibility resilience and the ability to influence and build relationships with key stakeholders. Demonstrating strong ethical standards with openness and honest.
Commitment to the provision of excellent customer service passionate committed and enthusiastic in all that you do.
A selfstarter with a cando attitude and a desire to pick up new challenges. Dedicated to working together to achieve results.

What We Can Offer in Return:

With an impressive order book of over 3.8 billion we are one of the industrys leading principal contractors affording you the opportunity to work on some of the UKs most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy were poised for further growth and success so if youre committed talented and enthusiastic Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people through our Be Well programme which offers discounts on certain products advice and support for a range of issues.

We invest in highquality training for employees of all levels from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when where and how you work. Where appropriate site and officebased employees can take advantage of a wide variety of working practices offering different amounts of structure regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

Generous holiday entitlement increasing with years of service plus the opportunity to purchase further holidays
A wide range of corporate discounts
Cycle to Work schemes
Comprehensive pension plan
Regular Save as You Earn share purchase scheme
Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
Paid for yearly membership to one recognised professional association relevant to your role

About us:

Galliford Try is one of the UKs leading construction groups with a vision to continuously be a peopleorientated progressive business driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve peoples lives through building the facilities and infrastructure that communities need providing opportunities for our people to learn grow and progress working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values delivering excellence for our clients and the community being passionate about our role in providing vital services putting integrity at the heart of our business by doing the right thing and collaborating with our clients supply chain and stakeholders to deliver lasting change and longterm value.

For more information on this role or to enquire about other positions available within our Specialist Services business please contact Chloe Phillips on

Additional Information:

Galliford Try welcomes applications from candidates who would like to work fulltime reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Dont meet every requirement of the role Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try we are committed to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every requirement of the role we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer we have committed to offer an interview to any candidate with a longterm health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

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