ZZP Secretaresse

1Aanvraag 250429JMD001

Functieomschrijving

For Boskalis Netherlands Magnit is looking for a Secretary

Our Secretary within Business Unit Offshore Marine Services provides effective and efficient administrative secretarial and organizational support for the activities of the Business Unit and their employees. Besides this you also are a social contributor to the growing Offshore Marine Services department and its colleagues. You know what is going on within the department and like the social interaction. Your responsibilities as secretary: Arrange international travel bookings including flights hotels transportation and visa applications which constitutes the majority of the workload; Schedule meetings handle visitor registration and organize lunches and dinners; Manage office supplies and support new colleagues by ordering hardware and registering them on various distribution lists; Maintain the SharePoint page with updates on Marine Services; Provide support to the group executive team on Fridays in the absence of the management secretary.

The Secretary provides effective and efficient administrative secretarial and organizational support for the activities of a department and manager. Supporting department and manager by management of agendas correspondence phone calls and emails. Preparation and arranging business travel for Manager / Team. Preparation formal and informal meetings and taking minutes of meeting. Performing administrative tasks for the Manager / Team: e.g. time registration handling invoices etc. Maintaining of files / archives / portals (digitally and hard copy).

For this function you cant work from home. Youll be expected at the office 4 or 5 times a week.

Your qualities:

Diploma (for example Schoevers or silmilar);

Minimum of 5 years relevant experience as a secretary or similar role;

Excellent Dutch and English communication skills (written and spoken);

Good skills in ICT Office applications;

You have great interpersonal skills and natural capacity for teamwork.

The following competencies are also important for the role of function:

You take actions and proactive think with us rather than waiting passively to see what happens;

Independently planning and managing activities and resources efficiently and effectively to achieve goals;

Dealing adequately with change; the business unit is very dynamic and has no 9 to 5 mentality.