Exempt Secretary

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and wellbeing fostering selfsufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kickstart your profession.

For more information please visit today!

Essential functions are fundamental core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive incumbents can complete job duties of similar kind not specifically listed here.

• Represents superior in interacting with the public division directors Governors Office legislators special interest groups media agency councils and other state/federal agencies to respond to inquiries and complaints explain policies procedures regulations and the departments position on issues to resolve problems receive and disseminate directives; provides guidance and consultation to officials employees and the public on policy questions and administrative matters and keeps superior informed of sensitive issues and potential problems.
  
• Screens and prioritizes superiors mail including intradepartmental mail; disseminates oversees and followsup on correspondence to be prepared by other staff personnel for superiors signature; compose and signs correspondence or composes reply for superiors signature.
  
• Plans coordinates and directs office activities and/or special projects; may supervise clerical and secretarial staff; analyzes and makes recommendations regarding operating practices policies and procedures to ensure smooth and efficient office operation; implements new/revised policies and procedures.
  
• Maintains daily engagement calendar of superior; screens requests for appointments and notifies superior of action taken; arranges staff board committee commission and other meetings conferences hearings travel press releases and similar activities; collects and compiles materials and pertinent information for same and briefs superior; rearranges same in consultation with superior when immediate action is required in conflicting situation.
  
• Researches compiles and evaluates data for studies reports and special assignments and prepares reports and correspondence.
  
• Formats and types a variety of materials from written drafts dictaphones or shorthand containing difficult terminology and confidential information.
  
• Maintains personal confidential and followup files.

JOB REQUIREMENTS for Executive Secretary
Applicants must have education training and/or experience demonstrating competence in each of the following areas:

1. Three years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
2. Three years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and administrative documents.
3. One year experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
4. One year experience in using standard computer software programs for word processing spreadsheets or databases.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.

DHSS does not provide employmentbased sponsorship.

To learn more about the comprehensive benefit package please visit our website at Process

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