Communications and Engagement Officer

COVID 19 OnCampus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

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We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

Common Sense Oncology (CSO) believes that we can do better for people with cancer. Based at the Sinclair Cancer Research Institute at Queens University CSO is a global network of more than 2300 oncologists researchers patient advocates and other cancer care stakeholders who are dedicated to advancing high quality compassionate and innovative cancer care that is focused on the outcomes the matter to patients and health systems. CSO works collaboratively with people who have lived experience as well as organizations and regulators in the cancer field to ensure that patient needs and outcomes are at the centre of cancer research cancer care delivery and cancer systems policy.

Reporting to the Managing Director the Communications and Engagement Officer is responsible for executing the communication strategy to raise awareness of CSO among our key audiences and to foster engagement with our key partners. The incumbents responsibilities include: planning and creation of highquality and engaging content across all communications channels to help advance our strategic plan; proactively seeking out media opportunities coordinating interviews and conducting media monitoring; ongoing management and development of the CSO website; working collaboratively with the CSO team to plan and execute events and initiatives that increase member and stakeholder engagement with CSOs mission and projects; helping to advance CSOs fundraising and grant initiatives and identifying opportunities to position CSOaffiliated clinicianscientists as thought leaders in cancer care transformation both in Canada and around the world.

Job Description

KEY RESPONSIBILITIES:

Develops and implements internal and external communications plans that advance the profile and strategic objectives of Common Sense Oncology.
Undertakes stakeholder mapping and communication channel development to ensure CSO best reaches its key audiences and potential partners.
Independently researches and monitors the cancer research and cancer care stakeholder landscape and media environment to inform communications and engagement activities; makes recommendations regarding emerging issues or opportunities for CSO to contribute to cancerrelated narratives and conversations.
Leads the development of high quality written graphic and video content for CSO newsletters media releases social media website slide decks and other digital and print platforms.
Ensures all communications products adhere to CSO brand guidelines.
Identifies opportunities for earned media coverage and develops media pitches opeds etc.
Leads the development of CSOs website and has responsibility for the daytoday management of the website and social media channels.
Develops media releases key messages correspondence presentations and speaking notes.
Proactively develops and manages a content calendar for CSO communications ensuring that we stay visible and relevant to both our membership and external key audiences.
Implements and maintains a database/CRM to track CSO membership and stakeholder engagement
Works with the Managing Director and CSO leadership to develop and implement a membership growth and engagement plan along with supporting tactics.
Develops and tracks analytics and prepares reports on the performance of communications tactics as well as membership and stakeholder engagement activities; proposes changes for continuous improvement in communications and engagement activities.
Manages the strategic planning and execution of CSO events as a key part of the communications and engagement strategy. These include CSOs annual meeting webinars invited talks panel discussions and engagement events in conjunction with major international oncology meetings.
Identifies opportunities for CSO engagement with external organizations and stakeholders including opportunities for CSO to engage in and influence dialogues around improving cancer care and research and to advance CSOaffiliated clinicianscientists as thought leaders.
Support CSOs fundraising and grant application efforts by researching prospective donors Grantmakers and government funding programs; and by writing and developing donorfacing communications
Undertake other duties as required in support of CSO.

REQUIRED QUALIFICATIONS:
A bachelors degree in communications marketing journalism health sciences or a related field.
Five years prior experience in communications marketing fundraising advocacy or a related field. Experience working in science communications or health research sector is considered an asset.
Exceptional written and oral communication skills.
Excellent organizational and time management skills and strong attention to detail.
Ability to prioritize and multitask while working on multiple projects at any given time.
Ability to work independently and within a collaborative team.
Ability to think and work creatively and to foster a creative resultsdriven environment.
Techsavvy with a keen understanding of digital media.
Ability to create engaging and sharable content for social media.
Graphic design video editing and website skills are an asset.
Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
Respects diversity and promotes inclusion in the workplace.
Welldeveloped research and analytical skills and ability to collect process and summarize data.
Excellent organizational and interpersonal skills to facilitate the execution of events.
Ability to maintain confidentiality and use discretion in all job tasks.
Ability to establish excellent client relationships in a fastpaced and complex academic environment including interacting with senior global leaders in the oncology field.
Excellent time management problem solving and project management skills with the ability to ensure projects are completed and executed within appropriate timelines.
The ability to function cooperatively and effectively in a teamoriented environment and to liaise with staff from other Queens units and outside organizations.
Advanced computer skills including advanced knowledge of word processing software including Microsoft Office graphic design software website management tools mass email management tools online learning platforms and familiarity with spreadsheet and database programs. Ability to learn new software packages as required.

DECISION MAKING:
Determine priorities within the constraints of demanding workload. Decide how to best coordinate time and effort between various tasks.
Resolve administrative problems within guidelines and redirect more complex problems to senior staff.
Determine appropriate responses to inquiries and decide when new information calls for further action.
Determine how best to promote an event or increase awareness of CSOs activities in the media.
Determine when an issue may be controversial and consult senior staff for guidance.
Determine and manage relevant projects/programs of strategic importance such as campaigns and special initiatives.
Determine necessary and appropriate content for various written social and digital communications as assigned including brochures websites email newsletters speeches presentations etc.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .