Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
WHO WE ARE
We are PEAK6 a leading investment firm using technology to find a better way of doing things. The companys first techbased solution was developed in 1997 to optimize options trading and over the past two decades the same formula has been used across a range of industries asset classes and business stages to consistently deliver superior results. Today PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forwardthinking businesses. PEAK6s core brands include PEAK6 Capital Management PEAK6 Strategic Capital Apex Fintech Solutions FOCUS We Insure Evil Geniuses Poker Power Zogo and Bruce Markets.
ABOUT THIS ROLE
As a member of the Facilities team at PEAK6 youll have a big impact on the firm and the employee/guest experience by managing the daytoday upkeep of our office space with a positive attitude and resourceful team.
We pride ourselves on our relentless attention to detail and place an immense value on daytoday management of our space and resources. There is no storage closet too far and no drawer too deep to escape regular cleaning and organization!
Our team is scrappy and dedicated. We work hard to uphold high standards while maintaining our ability to stay cool under pressure and roll with the punches.
Managing the daily office upkeep to help curate an outstanding employee and guest experience (maintaining drawers cabinets shelving supply areas and conference rooms)
Managing our kitchen coffee and snack programs regularly researching new options and ensuring that we are offering the most diverse costeffective options to employees.
Daily restocking of all kitchen items (coffee snacks supplies) ensuring presentation is neat and organized.
Researching cost and facilitating orders for groceries coffee paper products office supplies and miscellaneous inventory as needed
Taking an active role in controlling expenses and inventory; treating company funds as our own.
Facilitating lunches breakfast orders and daily food deliveries as needed
Ensuring equipment such as coffee machines water dispensers ice makers refrigerators microwaves toasters toaster ovens kitchen tools utensils copiers and A/V equipment are clean and maintained in good working order.
Conducting daily inspections of all spaces to identify service issues or repairs required. Supplementing nightly janitorial service with periodic clean ups throughout the day in high traffic areas wiping counters cleaning up spills disposing of trash or items left behind after meetings or lunches.
Reception duties and beginning / end of day tasks handling guests phone calls mail and package service.
Manage building visitor request system.
Monitoring the condition of conference rooms during the day ensuring they are neat and clean and properly stocked furniture in proper place chairs pushed in cords concealed marker boards wiped clean drawers organized free of trash and clutter.
Handling day to day issues with the building report issues coordinate work and monitor progress of repairs to completion (HVAC electrical plumbing carpentry etc.)
Building and maintaining relationships with building staff; attend building meetings as needed.
Monitoring and assessing vendor performance ensuring services are delivered in accordance with the contracts and to our standards.
Maintaining life safety policy and coordinating yearly fire drills and other applicable trainings
Working with HR to assist with the employee onboarding and termination processes.
Establishing and maintaining compliance with office policies (guests conference rooms furniture in shared spaces personal item storage etc.)
Ensuring office compliance with all government/PEAK6 COVID19 rules and protocols Supervising furniture equipment and employee moves.
Maintaining furniture inventory and storage rooms Assist with maintenance and movement of fine art pieces throughout the office.
Manage special event setups/breakdowns and execution equipment requests or room layouts as needed.
Developing working knowledge of A/V equipment to help troubleshoot issues.
Serving as point person for maintenance visits office construction projects site surveys etc. as needed by Facilities Manager
Assisting with tracking of facilities maintenance issues including lights out repairs to premises malfunctioning doors/locks temperature inconsistencies etc. (Note all issues to Facilities Manager)
Manage conference room bookings and ensure conference room schedules are kept. Running errands for cofounders as needed.
Ability to be in our Austin office daily.
YOUR EXPERIENCE:
3 years office management experience required previous Facilities experience a plus.
Proficiency Google Suites
The ability to walk and/or stand for extended periods of time and lift and carry up to 30 pounds.
The willingness to be handson and do whatever is required to get the job done.
A high degree of integrity in handling confidential information
Strong customer service skills with the ability to think quickly and creatively to solve problems.
Strong communication skills across the entire organization and ability to work well with limited supervision.
Impeccable attention to detail and a high degree of accuracy. In other words you are a bit of a perfectionist!
The flexibility to navigate ambiguity and adjust processes in a rapidly changing environment.
OUR REWARDS
We offer a robust package of employee perks and benefits including healthcare benefits (medical dental and vision EAP) competitive PTO 401k match parental leave and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce we offer our employees the ability to work remotely up to two days a week.
PEAK6 is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability veteran status marital status or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
PEAK6 is committed to creating an inclusive and accessible workplace for all candidates including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process please contact our HR department at We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.
#PEAK6
Required Experience:
IC
Employment Type
Full-Time
