Manuscripts Processor
Manuscripts Processor
Posted on :
03-05-2025
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1 Vacancy
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Job Description
70% Manuscripts processing:
This position primarily handles more complex and/or larger archival and manuscript collections. Collections may require specialized technical expertise such as processing foreign language materials an ability to read older forms of English or working with special formats. Key responsibilities include:
Assists with one or more special projects within the Department. Special projects may be longterm or shortterm depending on departmental and library priorities at any given time. Also included here are activities that occur on an infrequent basis. This position currently works on the following projects:
This work requires indepth knowledge of local and national standards exceptional organizational skills and the ability to improve and/or reengineer practices from previous projects to streamline workflows for optimal efficiency.
Attends and participates in Department meetings and other team building activities. Shares responsibility for the effective functioning of Department meetings and other team building activities. Commits to positive solutionoriented problem solving.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
MF 85
Contact Information to Applicants
Tonia Morgan
Position Overview
The Cataloging & Archival Processing Department of the University of Kansas Libraries is responsible for the cataloging and processing of all resources for the Libraries including print and electronic monographs print and electronic serials maps multimedia government documents and archival/manuscript materials. In addition the Department is heavily involved in the inventory of books and the updating of records associated with materials being moved to the Library Annex. The Department consists of 28 FTE staff members in a variety of classifications along with student assistants and has offices in both Watson and Kenneth Spencer Research Libraries.
Reporting to the Archives & Manuscripts Coordinator this fulltime position is located in the Processing Department at the Kenneth Spencer Research Library (KSRL). Following national standards and local policies this position primarily inventories and physically processes complex manuscript collections generates collection/series/box and folder descriptions in ArchivesSpace KU Libraries manuscript and digital object collection management system assists with cleanup of more challenging legacy metadata/EADs and generates other descriptive metadata as needed. This position also serves as a resource person for others in the Unit and serves as backup in coordinating daytoday unit responsibilities when the Archives & Manuscripts Coordinator is unavailable or away.
KUs excellence is a result of the rich tapestry of experiences perspectives and backgrounds of our faculty staff students and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each others success. We foster a culture of care where each person is seen heard and valued. When people feel a true sense of belonging we believe they are better able to reach their full potential and achieve remarkable things.
Additional Candidate Instruction
Applicants should attach a cover letter resume/CV and contact information for three professional references (including at least one previous or current supervisor) to this online application. Please use your cover letter to address how you meet the required and preferred qualifications. An online application must be completed to be considered for this position.
Application review beings Monday May 12th. To ensure consideration please apply no later than Sunday May 11th.
This position primarily handles more complex and/or larger archival and manuscript collections. Collections may require specialized technical expertise such as processing foreign language materials an ability to read older forms of English or working with special formats. Key responsibilities include:
- Surveys arranges and/or rehouses original primary source materials as assigned by supervisor. This work ranges from minimally processing collections through detailed and complex processing of archival and manuscript collections following national best practices and locally developed procedures specific to KSRLs levels of processing.
- Describes collections using national and local best practices including Describing Archives: A Contents Standard (DACS) and relevant metadata standards in the collections management tool ArchivesSpace to generate online publicly available finding aids.
- Conducts research online as well as within collection materials and other readily available resources to write biographical and historical notes and other contextual information for finding aids.
- Creates finding aids for undescribed or underdescribed legacy collections in an online environment.
- Consults with conservation and curatorial staff as appropriate.
- Suggests subject headings and identifies relevant agents to be associated with finding aids and catalog records.
- Creates agent records in ArchivesSpace following national and local metadata standards.
Assists with one or more special projects within the Department. Special projects may be longterm or shortterm depending on departmental and library priorities at any given time. Also included here are activities that occur on an infrequent basis. This position currently works on the following projects:
- Serves as a resource to other fulltime manuscript processors and student assistants in manuscripts processing unit particularly when Archives & Manuscripts Coordinator is not available.
- Serves as backup for assigning call numbers.
- Tracks conservation supplies used in Spencer processing and coordinates with conservation team in ordering and managing conservation supplies.
- Cleans up standard and complex legacy metadata/EAD finding aids to facilitate better access to manuscript collections housed at KSRL.
- Assists with accessioning new collections and additions into ArchivesSpace as well as tracking accessioning paperwork.
This work requires indepth knowledge of local and national standards exceptional organizational skills and the ability to improve and/or reengineer practices from previous projects to streamline workflows for optimal efficiency.
- Monitors and adjusts workflows in single or multiple complex collection processing projects.
- Frequently resolves and/or proposes solutions to archival processing problems.
- Keeps supervisor and team members informed of progress for each project.
- Supervises and trains student assistants with performing routine tasks as well as manages and tracks student projects.
Attends and participates in Department meetings and other team building activities. Shares responsibility for the effective functioning of Department meetings and other team building activities. Commits to positive solutionoriented problem solving.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
MF 85
Contact Information to Applicants
Tonia Morgan
- Bachelors degree and three years of library or related experience OR high school diploma/GED and five years of library or related experience.
- Knowledge of DACS EAD and other descriptive and metadata standards as evidenced by application materials
- Experience with ArchivesSpace and/or other collections management or database systems
- Excellent written communications skills with an ability to organize and summarize pertinent information as evidenced by application materials
- Supervisory experience
- Reading knowledge of a Western European language
- Experience in project management
- Experience that required strong analytical and problemsolving skills as evidenced by application materials
- Work experience that required a strong attention to detail and an ability to work successfully with detailed and complex procedures as evidenced by application materials
- Experience that required taking initiative effective work organization andsuccess completing tasksin a productionoriented work environment as evidenced by application materials
Position Overview
The Cataloging & Archival Processing Department of the University of Kansas Libraries is responsible for the cataloging and processing of all resources for the Libraries including print and electronic monographs print and electronic serials maps multimedia government documents and archival/manuscript materials. In addition the Department is heavily involved in the inventory of books and the updating of records associated with materials being moved to the Library Annex. The Department consists of 28 FTE staff members in a variety of classifications along with student assistants and has offices in both Watson and Kenneth Spencer Research Libraries.
Reporting to the Archives & Manuscripts Coordinator this fulltime position is located in the Processing Department at the Kenneth Spencer Research Library (KSRL). Following national standards and local policies this position primarily inventories and physically processes complex manuscript collections generates collection/series/box and folder descriptions in ArchivesSpace KU Libraries manuscript and digital object collection management system assists with cleanup of more challenging legacy metadata/EADs and generates other descriptive metadata as needed. This position also serves as a resource person for others in the Unit and serves as backup in coordinating daytoday unit responsibilities when the Archives & Manuscripts Coordinator is unavailable or away.
KUs excellence is a result of the rich tapestry of experiences perspectives and backgrounds of our faculty staff students and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each others success. We foster a culture of care where each person is seen heard and valued. When people feel a true sense of belonging we believe they are better able to reach their full potential and achieve remarkable things.
Additional Candidate Instruction
Applicants should attach a cover letter resume/CV and contact information for three professional references (including at least one previous or current supervisor) to this online application. Please use your cover letter to address how you meet the required and preferred qualifications. An online application must be completed to be considered for this position.
Application review beings Monday May 12th. To ensure consideration please apply no later than Sunday May 11th.
Employment Type
Full Time
Key Skills
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