Executive Assistant to Director of Fulfilment and Director of Enablement & Serve
Executive Assistant to Director of Fulfilment and Director of Enablement & Serve
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Job Description
Role OVOView
Team: Assistants Team
Salary banding:
Experience: Midlevel
Working pattern: FullTime
Reporting to: EA to COO
Sponsorship: Unfortunately we are unable to offer sponsorship for this role.
This role in 3 words:Fast Varied Collaborative
Top 3 qualities for this role: Adaptive Resilient Solution Focussed
Where youll work:
Depending on the needs of your business area we expect hub based people to be in the office at least once a week and to go to OVO Connection events inperson.
This role is based in our London office. Youll be expected to work in the office Monday to Wednesday each week with flexibility depending on business needs. Occasional travel may also be required to attend companywide meetings board meetings and key team events.
Everyone belongs at OVO
At OVO we are on a mission to solve one of humanitys biggest challenges the climate crisis. And we know it takes all of us to change the world. Thats why we need diverse people from all abilities gender identities ethnicities ages sexual orientations life experiences and backgrounds to join us.
This role in a nutshell:
This is an exciting opportunity for an Executive Assistant to join a fastpaced techdriven organisation as part of the dynamic Assistant Team. The role provides strategic support involves regular collaboration with other EAs and focuses on building strong trusted partnerships with the Director of Customer Fulfilment the Director of Customer Enablement & Serve and their teams.
Your key outcomes will be:
- Diary and calendar management including prioritisation of tasks and effective workload coordination in a fastpaced environment
- Team support including planning and coordinating offsites events team meetings and training sessions
- Providing adhoc diary and admin support to leaders within the Director of Customer Fulfillments team and Director of Customer Enablement & Serve team including meeting logistics travel coordination and expenses as capacity allows
- Travel and expense management with attention to detail and compliance
- Inbox management handling confidential and sensitive information with the highest level of discretion
- Act as a key point of engagement supporting team engagement initiatives maintaining awareness of team dynamics and serving as a communication bridge
- Manage and represent relationships with both internal and external stakeholders on behalf of the Director of Customer Fulfillment Director of Customer Enablement & Serve and the Assistants team
- Awareness of relevant technology and industry trends
- Work closely with the broader Assistants team to ensure alignment consistency and shared best practices across the function
Youll be a successful Executive Assistant here at OVO if you are
The ideal candidate will have previous Executive Assistant experience supporting VP or CSuite executives in a fastpaced techdriven organisation preferably within Operations area or have a genuine interest and understanding of the industry.
- People savvy. Youre able to read situations quickly flex your communication style and build strong relationships across all levels
- Excellent written and verbal communication. Whether its a wellworded email or an event ready presentation your comms hit the mark
- Experienced owning details on briefing packs slides decks reports and stakeholder communications
- Ability to organise prioritise workload and demonstrate adaptability
- Selfdriven and motivated with an ability to show initiative
- Experienced dealing with confidential and highly sensitive information
- A team player that dives into team initiatives and knowledge sharing
- Willing and able to travel regularly between our hubs in London Bristol and Glasgow to support the team as needed.
Lets talk about whats in it for you
Well pay you between 36330 and 47960 depending on your specific skills and experience.
We keep our pay ranges broad on purpose to give us and you flexibility to match your experience to our zero carbon mission.
Youll be eligible for an ontarget bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.
We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVOand theres flex pay. Well give you 9% Flex Pay on top of your salary 4% of this is auto enrolled into your pension and the remaining 5% is yours to do what you like with. You can use this to buy from our extensive range of flexible benefits including our green benefits which weve put at the heart of our offering add to your pension or even take it as cash.
Heres a taster of whats on offer:
For starters youll get 34 days of holiday (including bank holidays).
For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level critical illness cover life assurance health assessments and more
For your wellbeing
With gym membership travel insurance workplace ISA will writing services dental insurance and more
For your lifestyle
With extra holiday buying discount dining home & tech loans and supporting your favourite charities with giveasyouearn donations
For your home
Get up to 400 towards any OVO Energy plan plus great discounts on solar smart thermostats and EV chargers
For your commute
Nab a great deal on ultralow emission car leasing plus our cycle to work scheme and public transport season ticket loans
Want to hear about our full range of flexible benefits and progressive people policies Our People Team can tell you everything you need to know.
For your Belonging
To find better ways to support our people we need to listen to each others experiences and find ways to build a truly inclusive and diverse workplace. As part of this we have 8 Belonging Networks at OVO. Led by our people for our people so when you join OVO you can play a part big or small with any of the Networks. Its up to you.
Oh and one last thing...
Wed be thrilled if you tick off all our boxes yet we also believe its just as important we tick off all of yours. And if you think you have most of what were looking for but not every single thing go ahead and hit apply. Wed still love to hear from you!
If you have any additional requirements theres a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible.
Required Experience:
Director
Employment Type
Full Time
