Personal Assistant
Personal Assistant
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Job Description
Personal Assistant to Executive Director
Parttime (21 hours per week)
3 Month Rolling Contract
Division Authorisations
Team Authorisations Executive Directors Office
Department ED Office of Authorisations
Salary Ranging from 160.00 to 211.54 per day (Salary offered will be based on skills and experience)
About the FCA
The FCA regulates the conduct of 45000 firms in the UK to ensure our financial markets are honest fair and competitive. Follow this link to find out more About the FCA.
Working closely with the Executive Director (ED) to deliver their priorities for the FCA and ensure the overall effectiveness of the support to the ED. This involves working closely with the EDs Private Secretary and administrators across the Division
What will you be doing
Strategically schedule and prioritise the Executive Director (ED) engagements to optimise their time
Coordinate EDs participation in senior meetings committees conferences and speaking engagements including travel accommodation and expenses
Ensure the ED is wellprepared for meetings by managing briefing materials organising day packs and maintaining OneNote for easy access to relevant documents
Oversee EDs inbox and correspondence triaging messages drafting responses and handling key communications
Schedule regular meetings and maintaining strong relationships with key partners including Board level (Csuite) members and regulatory family
Manage internal communications cascading divisional updates and ensuring alignment with wider organisational communications
What will you get from the role
Joining Authorisations at the FCA at the start of the new FCA Strategy25 and participate in growth initiatives
Gain access to senior decision makers in financial regulation both within FCA and with external stakeholders
Which skills are required
We are a Disability Confident Employer; therefore disabled people or individuals with longterm conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here)
Minimum
Significant PA or secretarial experience working in a fastpaced environment
Demonstrable experience of managing the diary and inbox of a director or similar
Essential:
Strategic mindset with the ability to make connections between incoming emails and preempt ED needs and making decisions
Professional liaison skills to build relationships with senior internal and external stakeholders (Csuite)
Strong organisational prioritisation and time management skills to work efficiently under tight deadlines and adapt to changing circumstances
Exceptional verbal and written communication skills
Proficiency in Word Excel OneNote PowerPoint & Outlook
Our Values & Diversity
We are proud to be an inclusive employer and our ambition is to cultivate a culture for all employees that respects their individual strengths views and experiences. We believe that our differences and similarities enable us to be a better organisation one that makes better decisions drives innovation and delivers better regulation.
Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.
Did you know
The FCA is committed to achieving greater diversity across all levels of the organisation. Given this we particularly welcome applications from men minority ethnic disabled and neurodivergent candidates for our PBS role.
Benefits of working at the FCA
25 days holiday per year pro rata plus bank holidays
Hybrid working (work from home up to 60% of your time)
Gym available to use in the office
We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working parttime staggered hours and job shares. We cant promise to give you exactly what you want but we can explore what might work best for both sides.
Follow this link to see what life is like at the FCA Life at the FCA
Application Support
We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.
If you have an accessibility need disability or condition requiring changes to the recruitment process please contact your recruiter using the details below and they will be happy to discuss this further with you.
Useful Information and Timeline
This role is graded as Associate Regulatory
You will need security clearance for this role
Your Recruiter will discuss the process in detail with you during screening for the role therefore please make them aware if you are going to be unavailable for any date during this time.
Got a question
If you are interested in learning more about the role please contact:
Applications must be submitted through our online portal. Applications sent via email will not be accepted.
Employment Type
Part-Time
