School Secretary - Deaf Program
School Secretary - Deaf Program
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Job Description
School Secretary Deaf Program
Job ID: 229199
Organization: Ministry of Education
Division: Provincial and Demonstration Schools Branch
City: Belleville
Position(s) language: English
Job term: 1 Temporary OnCall/Supply Position (to work on an asneeded basis)
Job code: 09OAD Office Administration 09
Salary: $28.14 $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Competition # PDSB25040
Join the team that is making a difference in the lives of Ontarios children and youth. The Provincial and Demonstration Schools Branch Ministry of Education is looking to hire an experienced School Secretary who will provide support to the Sir James Whitney School for the Deaf in Belleville.
About the job
In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.
You will:
Prepare a variety of documentation and correspondence such as memos reports research documents presentation materials.
File retrieve and/or distribute a variety of correspondence.
Take meeting minutes and notes.
Provide reception services answer calls greet visitors and respond to general inquiries.
Make travel arrangements and set up meetings and event locations for the Principal.
Manage the school Principals schedules and calendars.
Maintain and order supplies as required.
Prepare and maintain financial contracts.
Manage the Student Information System.
Knowledge/Experience of the Safe Schools Arrivals and Departures.
Undertake various other clerical and administrative tasks as assigned.
Ability to work oncall hours as required.
What you bring to the team
Knowledge and Experience
You have:
Advanced administrative/secretarial experience.
Working knowledge of School Messenger.
Experience with managing the Student Information System.
Experience with Safe Schools Arrivals and Departures.
Demonstrated knowledge of office practices and administrative procedures.
Proficiency in preparing formatting and coordinating a range of correspondence and documents.
Communication and Customer Service Skills
You have:
Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills.
Verbal communication and interpersonal skills to provide effective inperson and telephone reception and exchange information with clients and/or the public.
Ability to provide information to stakeholders parents and students in a courteous and professional manner.
Proven written communication skills to draft letters and memos.
Technical Skills
You have:
Demonstrated experience using personal computers and software applications to prepare correspondence presentations spreadsheets databases Microsoft Outlook and other standard software applications.
Demonstrated experience using office equipment including photocopiers and facsimile machines.
Organizational Reasoning and ProblemSolving Skills
You have:
Organizational time management and administrative skills to organize high volume of administrative and secretarial services to set priorities and meet deadlines to ensure a coordinated and efficient flow of information within office program and school areas.
Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
Ability to work under tight deadlines and manage competing priorities.
Reasoning and problemsolving skills to determine appropriate action for sensitive inquiries.
Knowledge of Privacy Laws and Confidentiality.
Dont meet every qualification
If you are excited about this position and meet most but not all of the listed qualifications please still consider applying. We recognize that no one person might have every qualification in this job ad and you just might be the right candidate!
How we support diversity inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply including people with disabilities Indigenous Black and racialized individuals as well as people from all ethnicities cultures sexual orientations gender identities and gender expressions.
Our hiring process is accessible consistent with OntariosHuman Rights Codeand theAccessibility for Ontarians with Disabilities Act 2005.We are working to prevent and remove barriers in our hiring processes and can offer accommodationto address specific needs related to Codeprotected grounds such as disability family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive antiracist accessible and diverse workplace:
Additional information:
Apply by: Friday May:59 pm EDT
Position details:
- 1 English Temporary Irregular OnCall duration up to 3 months 350 Dundas St W Belleville East Region Vulnerable Sector Check
Work hours: Schedule 3.7
Category: Administrative and Support Services
Posted on: Friday April 25 2025
Note:
- About security checks:
A criminal or other federal offence recorddoes not automatically disqualify you from the position. We consider each situation based on the positions responsibilities.
If a check is needed and youve lived outside of Canada in the past 5 years for 6 or more months in a row or if you are not a Canadian resident youll need to provide an outofcountry police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office which also maintains them and keeps them strictly confidential.
How to apply:
- You must submit your application using only one of the methods identified below.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume review theWriting a Cover Letter and Resume: Tips Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Be sure to quote the Job ID number for this position.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the position(s) language section at the top of each job ad for the language requirements. For all roles candidates are assessed in English the business language of the OPS. If the position is bilingual (English/French) youll also need to pass a Frenchlanguage proficiency test.
Exigences en matire de langue et valuation:
Toutes les offres demploi externes de la fonction publique de lOntario (FPO) sont affiches en franais et en anglais. Consultez la section Langue du ou des postes en haut de chaque offre demploi pour connatre les exigences linguistiques. Pour tous les postes les candidats sont valus en anglais la langue daffaires de la FPO. Si le poste est bilingue (anglais/franais) vous devrez galement passer un test de comptences linguistiques en franais.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministryspecific restrictions currently in force and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year) or from being offered a position with a specific ministry (either for a predetermined time period or indefinitely). The circumstances around an employees exit will be considered prior to an offer of employment.
Information collection notice
We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers which is an authorized common service in accordance withs. 6 of the Ministry of Government Services Act R.S.O. 1990 c. M.25.
Please do not include any more personal information than is needed for your application (for example do not include your photograph or social insurance number).
If you have any questions about how your information is collected used shared or saved pleasecontact us.
Strengthening Ontario together
Employment Type
Full-Time
