Subcontracts Administrator (Government Contracts)

The Subcontracts Administrator is responsible for the full lifecycle of subcontract administration for U.S. federal government contracts ensuring strict compliance with applicable laws regulations (e.g. FAR DFARS) and internal policies. This role is integral to managing subcontract documents fostering strong supplier relationships facilitating small business participation overseeing the Small Business Subcontracting Program and supporting both proposal development and postaward compliance.

Key Responsibilities:

Subcontract Administration & Compliance

• Administer and maintain subcontract files and documentation in accordance with company procedures and federal regulations.
• Draft review negotiate and manage subcontracts Teaming Agreements (TAs) NonDisclosure Agreements (NDAs) and Memorandums of Understanding (MOUs).
• Ensure subcontractor compliance with contract terms flowdown clauses and internal policies.
• Conduct supplier due diligence to verify vendor qualifications and mitigate contractual risk.
• Monitor subcontractor performance and validate invoices to support accurate and timely prime contract invoicing.
• Conduct internal compliance reviews and support audit readiness for DCAA DCMA and client reviews.

Proposal and Pricing Support

• Support proposal development by gathering subcontractor pricing capability statements compliance certifications and representations.
• Evaluate subcontractor proposals conduct supplier due diligence and perform price and cost analysis.
• Assist in negotiating proposalspecific rates and terms and contribute to the creation of pricing matrices and compliance documents.

Small Business Subcontracting Program

• Manage reporting for the Small Business Subcontracting Program including preparation of Individual Subcontract Reports (ISR) and Summary Subcontract Reports (SSR) through the Electronic Subcontracting Reporting System (eSRS).
• Facilitate supplier qualification and conduct outreach to promote the inclusion of small disadvantaged and veteranowned businesses.

Process Improvement and Reporting

• Maintain internal subcontract tracking systems; monitor key milestones deliverables and deadlines and notify stakeholders accordingly.
• Identify and implement process improvements to enhance efficiency and compliance in subcontract management.

Collaboration and Special Projects

• Build and maintain productive working relationships with subcontractors and internal teams across departments.
• Provide flexible support across international time zones and remote collaboration platforms.

Perform other duties and special projects as assigned in support of Contracts and Procurement initiatives.

Qualifications :

Required Skills and Knowledge

• Strong organizational skills with high attention to detail and accuracy.
• Excellent cost/price analysis skills and ability to evaluate complex proposals.
• Solid understanding of FAR DFARS and federal procurement regulations.
• Ability to draft interpret and negotiate contractual documents.
• Excellent verbal and written communication skills for both internal and external stakeholders.
• Proficiency in Microsoft Office Suite including Word Excel Outlook and SharePoint.
• Familiarity with eSRS and other government reporting systems.

Behavioral Competencies

• Highly motivated customerservice oriented and resultsdriven.
• Demonstrates strong selfdiscipline and independence especially in remote or hybrid work settings.
• Exceptional time management multitasking and organizational capabilities.
• Thrives in fastpaced teamoriented environments with a collaborative solutionsfocused mindset.
• Adaptable to evolving priorities deadlines and operational requirements.
• Positive attitude and strong sense of ownership in task execution.
• Commitment to accuracy quality and compliance.

Required Work Experience

• 35 years of experience in subcontract administration or procurement under U.S. federal government contracts.
• Demonstrated experience working with FAR DFARS and related acquisition regulations.
• Proven ability to draft and negotiate complex subcontract documents.
• Experience in proposal development and audit preparation is highly desirable.
• Prior success working in dynamic crossfunctional team settings.

Required Qualifications

• Bachelors degree in Business Administration Contracts Management or related field.
• Demonstrated proficiency in contractual administration and document management.
• NCMA certification (CPCM CFCM or CCCM) preferred but not required

Required Languages

• English (fluent) required.
• Foreign language proficiency is a plus but not required.

Travel / Rotation Requirements

• Must be willing to travel up to 10% of the time including occasional domestic or international trips depending on contract or project needs.

Additional Information :

Pay range is based on several factors and may vary in addition to a full range of medical financial and/or other benefits. Final salary and offer will be determined by the applicants background experience skills internal equity and alignment with geographical market data. 

Min $75000 Max $105000

Benefits Fulltime positions are eligible for our comprehensive and competitive benefits package including medical dental vision and basic life insurance. Additional benefits include a 401 (k) plan paid time off and an annual bonus.  International SOS complies with all federal state and local minimum wage laws 

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race color religion gender sexual orientation gender identity national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with the applicable federal state and local laws. 

Remote Work :

No

Employment Type :

Fulltime