Community Manager Affordable HousingSenior Living

Role: Community Manager

Reports To: Regional Property Manager

Location: Aliquippa PA

Job Type: Permanent Salaried

Summary:

Rust Belt Resources has partnered with a national housing leader with over 2000 affordable units seeking a high quality Community Managers across two properties less than a mile apart in Aliquippa PA. The ideal person will come from the affordable housing sector with experience in compliance and maintaining LIHTC/HUD properties and adaptable to senior living. This role has a high degree of ownership and autonomy with great leadership support and mentorship.

As the Community Manger you will be responsible for managing the daily operations and achieving the financial goals of the property.

The Community Manager oversees personnel working wait list and leasing collections resident retention and customer service community maintenance contracted services administration and reporting community safety and legal compliance with budgeted parameters.

The Community Manager directly supervises the Maintenance Supervisor Assistant Manager and Leasing staff and oversees the maintenance staff.

Compliance Duties

Ensure that property records are accurately maintained and reports completed in an accurate and timely manner.

Inspect property regularly to ensure that it is well maintained and has good curb appeal.

Supervise outside contractors working on the property.

Distribute petty cash funds and request reimbursement.

Process purchase orders as goods and services are ordered on a weekly basis.

Ensure that apartments are cleaned and madeready after moveouts.

Review prior year Management and Occupancy Report to ensure deficiencies have been corrected on HUD governed properties.

Lease to households that meet the assigned propertys income restrictions rental criteria and when applicable HUD guidelines.

Ensure that all application paperwork is completed and complies with the requirements of the projects Program(s).

Oversee and maintain all new lease and lease renewal practices according to HUD/CA/TC guidelines inclusive of the certification and verification process.

Process annual recertification and tenant notification documentation at 120 90 and 60day increments; Process interims as required if assigned to a HUD governed property.

Ensure property maintains its applicable fractions and set aside requirements identified in the property LURA (if assigned to a Tax Credit property).

Assist the Regional Property Manager in audit preparations and ensure onsite compliance on all corrections.

Handle recordkeeping and reporting responsibilities in accordance with HUD/TC/ADHP/HOME/Bond regulations.

Handle notices legal filings and evictions as required by HUD/TC/ADHP/HOME/Bond regulations.

Maintain waiting and transfer lists per HUD/CA/TC guidelines.

Financial Duties

Forecast needs for fiscal year and develop budget based on these needs.

Implement budget keeping expenses within budgeted guidelines.

Review approve and process all applicable purchases and purchase orders.

Review monthly income and expense reports and report on any variance from budget.

Collect rents and institute proper procedures against delinquent accounts.

Initiate eviction procedures for failed payments.

Make daily bank deposits.

Collect security deposits from residents and record date and time of collection.

Personnel Duties

Recruit and hire an effective and qualified staff.

Evaluate staff performance and give feedback regularly.

Collect approve and forward timesheets on time each pay period.

Administrative Duties

Ensures that lease files are complete and that all lease related documents are executed properly in accordance with their program requirements (HUD LIHTC ModRehab etc.

Attends scheduled corporate management meetings.

Maintains records on all aspects of management activity on a quarterly basis.

Submits required reports to VP as scheduled.

Updates Capital Project report monthly.

Resident Relations

Ensure that residents are happy and satisfied as indicated by a high level of renewals and few complaints.

Complete quarterly unit inspections to identify report and prevent REAC/UPSC deficiencies.

Properly coordinate the administration of supportive services with the Social Service Provider to ensure resident support.

Maintenance Duties

Maintain work orders on all maintenance requests and respond to those requests within 24 hours.

Reviews all Preventative Maintenance Service Order and Capital Reports with Maintenance Supervisor.

Handle resident complaints and maintenance relatedissues to avoid Fair Housing Complaints.

Marketing/Leasing Duties

Achieve targeted occupancy levels for the property.

Market the property and generate qualified traffic.

Lease or help lease the property to prospective residents.

Maintain a proper Wait List in accordance with HUD/State Monitoring Agency guidelines when applicable.

Safety Duties

Reports all liability and property incidents to the regional property manager immediately.

Requirements

Required Skills/Knowledge:

Associate s Degree or higher

2 years affordable housing property management experience.

1 years of supervisory experience (staff of 2 or more).

Strong knowledge of HUD policies ideally in Project Based Section 8 rules for Affordable Housing.

o Includes Tax Credit/AHDP/HOME/Bond policies.

Indepth knowledge of One Site Leasing and rents.

Experience with most recent version of the 4350.

Knowledge of HUD Secure Systems (TRACS IMAX etc).

Ability to establish rapport with residents staff and HUD agency personnel.

Proactive mindset able to prioritize tasks with little supervision.

Experience with general marketing and affirmative marketing a plus.

COS and TCS certifications highly preferred.

Bilingual is a plus

Benefits

Benefits:

Full Benefits package including 401(k)