Administration Assistant Medical Affairs

The Administrative Assistant is part of the AbbVie Neuroscience group and provides advanced administrative support to the AbbVie Leadership team.  The role will support senior leaders and will require an all handson deck mentality as daytoday needs and tasks may change based on needs.  Must be flexible and have team mentality.  Microsoft Office skills (Outlook Excel PowerPoint Word) and attention to detail are a must.  Ability to coordinate meetings and make travel arrangements.

    Provides advanced administrative support to executive level or equivalent. May provide backup support to other staff as needed.
    Monitors and prioritizes executives email highlights actions and routinely authors responses.
    Coordinates and maintains departmental files as assigned in compliance with corporate and legal guidelines.
    Follows company purchasing and other established procedures.
    Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other businessspecific software including Corporate Travel website and other programs.
    Coordinates new employee office setups and onboarding.
    Professionally interacts with high level executives.
    Consistently handles confidential or businesssensitive information.
    Maintains and manages calendars including meeting and travel scheduling and domestic and international travel arrangements.
    Proactively identifies and resolves scheduling conflicts.

Qualifications :

• High School diploma or equivalent. Some college preferred.
• 1 years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite Delta View Adobe Acrobat Visio or OrgPlus and Lotus Notes or Outlook and understanding of business processes and requirements
• Selfstarter and able to function at a high level with general instructions.
• Learns quickly and is flexible to change course quickly when needed.
• Builds strong relationships with peers and crossfunctionally team oriented and cando attitude to be a proactive contributor to the organization.
• Strong written communication skills able to interact with internal and external colleagues clearly and concisely.
• Professional demeanor and able to maintain confidentiality.
• Uses and understands Microsoft Office suite and understands virtual meeting technology.
• Acts with a sense of urgency and drive for results 

Additional Information :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our shortterm incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No