Office Services Coordinator
Office Services Coordinator
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Job Description
Opportunity at a Glance
This position includes responsibility for the front desk greeting and directing guests and staff. Delivering mail to local contacts and shipping out UPS USPS Fed Ex and other outbound mail to specific locations. Additional responsibilities include maintenance/organization/oversight of facilities and related renovations/buildout and procurement of office supplies.
This position is located onsite in Lisle IL Monday through Friday.
Responsibilities
- Serve as the first point of contact for all guests at the front desk welcome and direct guests providing a helpful environment.
- Outbound mailing of packages to HQ locations and other locations as needed.
- Deliver mail to local contacts and mail outbound mail to HQ locations and other locations as needed.
- Collaborate with accounts payable to ensure timely payment of invoices associated with the site or region.
- Provide administrative support to the Facilities team as needed.
- Order equipment based on approved ADA accommodation requests.
- Order supplies to seminars conferences or other events.
- Perform daily quality assurance checks on facility conditions.
- Order and maintain proper levels of office supplies.
- Manage small office moves decoms and relocations.
- Coordinate all maintenance and cleaning requests.
- Oversee small furniture installations painting and additional projects as needed.
- Update job knowledge by participating in educational opportunities.
- Fulfill and support internal customer requests and orders.
- Offer supportive management for facilities and teams at specific locations.
- Maintain a comprehensive database of work orders furniture inventory and related assets.
- Participate in project close out process ensuring proper retention of documents and warranty follow up.
- Setup work area for new hires.
- Maintain operations by following policies and procedures reporting needed changes.
- Performs other duties as assigned
- Complies with all policies and standards
Qualifications :
- High School Diploma required
- 1 year experience in facility maintenance and mail service or equivalent required
- Knowledge of MS Office Product Suite including Outlook Excel and Word.
- Strong customer service and writing skills.
- Strong people skills.
- Customer focused.
- Ability to multitask.
- Strong prioritization skills.
- Highly motivated and proactive.
Additional Information :
In support of the pay transparency laws enacted across the country the expected salary range for this position is between $14.6 and $23.99. Actual pay will be adjusted based on jobrelated factors permitted by law such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.
Adtalem offers a robust suite of benefits including:
- Health dental vision life and disability insurance
- 401k Retirement Program 6 employer match
- 15 Days of Paid Vacation Days each Calendar Year
- 12 Paid Holidays 2 floating holidays
For more information related to our benefits please visit: Opportunity Minority / Female / Disability / V / Gender Identity / Sexual OrientationRemote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
